Payroll Specialist

Binding Minds Inc. (Certified Disability Owned Business Enterprise) provides a pay range of $40.00/hr - $48.72/hr your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Under general direction of the Sr. Payroll Manager and guided by department objectives and priorities, the Payroll Specialist is responsible for the day-to-day and off‑cycle payroll operations for assigned pay cycles. The specialist ensures compliance with established procedures for the accurate and timely preparation, documentation, maintenance and disbursement of payroll checks, payroll taxes, vacation, PTO, and leave of absence records for assigned pay cycles.

• Verify reasonability of all information received from other teams and systems (e.g., Workday (HCM), Thompson Reuters 3E, Work Force, etc.).
• Update Ascentis payroll database for any changes which are not part of interfaces.
• Ensure all appropriate tax related forms (Payroll and Partnership Questionnaire, W‑4, etc.) are received, properly completed, and implemented within the payroll system.
• Ensure the payroll system reflects the appropriate wage reporting and tax withholding for all personnel (considering visa, citizenship, assignment, work location, pay method, etc.).
• Demonstrate in depth understanding of policies and calculations for all pay groups and communicate and apply said policies.
• Ensure overtime hours, expenses, and various benefits, including non‑cash benefits are paid and categorized appropriately with the payroll systems according to federal and state wage and hour regulations and Client’s policies.
• Accurately process all components of regular payroll cycle and off‑cycle checks, including auditing, reporting and filing.
• Calculate payments and maintain Leave of Absence tracking for assigned payroll. Understand, apply, and communicate leaves of absences policies which may involve complex calculations and the application of multiple Firm policies.
• Demonstrate working knowledge of data, systems integration and process workflows regarding information coming into or out of the Payroll Department.
• Demonstrate working knowledge of federal, state, reciprocal, and local taxation including definitions, percentages, limits and when each is applicable.
• Demonstrate working knowledge of taxation methods and the appropriate use of each including for employees whose work/home states are different.
• Demonstrate working knowledge and understanding of domestic office policies for staff.
• Demonstrate working knowledge and understanding of employee benefit deductions, including Section 125, retirement plans, short‑term disability, leave of absence policies, workers compensation and relocation.
• Demonstrate working knowledge of IRS regulations regarding tax treatment of non‑cash benefits.
• Demonstrate intermediate analytical skills with the ability to identify issues and propose solutions.

• Maintain confidentiality of all information communicated to Payroll.
• Effectively respond to employee and firm management questions about earnings and tax with holdings, deductions, and other compensation related questions, which may require in‑depth analysis and research.
• Effectively respond to questions regarding all aspects of leaves of absence and any phase of the payroll process.
• Effectively communicate with co‑workers within and outside of Payroll.
• Ensure all documentation is thorough, accurate, and appropriate.

• Consistently promote and model the Firm's Client Service Principles in teamwork, work product, and personal interaction.
• Ensure compliance with the Firm's Information Handling Policy, including safeguarding confidential and personal information, and reporting any suspected breach appropriately and immediately.
• Adhere to the Firm's General Safety Practices and any unique safety practices for department and building.

• Assist in GL and Bank Reconciliation research required to reconcile outstanding issues.
• May receive training, instructions, or assignments from other team members.
• Other duties as assigned.