Manager, Payroll & Benefits

Job Title

Manager, Payroll & Benefits

Sr. HR Director

Exempt

This role within the HR Department of Capcom USA, Inc. (CUSA) is responsible for managing, implementing and administering programs and systems associated with payroll, employment, benefits, compensation, communications, and employee morale. Assists with the development of these programs/systems and associated policies and procedures for these areas. Responsible for managing and administering all aspects of timely payroll processing and reporting. Provides quality customer service to HR/Payroll customers.

Responsible for standard and ad‑hoc reporting associated with these functions. Responsible for the Payroll/HR database setup & maintenance.

N/A at the present.

Manage semi‑monthly full‑cycle payroll run for both Capcom USA, Inc. (CUSA) and Capcom Pictures, Inc. (CPI) groups as required. Provide administrative functions for the Paylocity Databases and related reporting. Ensure the integrity of payroll/HR records, files and reporting. Maintain the Fidelity database to correspond with plan covenants and current employee information and elections and ensure accurate/timely payroll deductions. Implement and maintain systems for tracking employee time‑off.

Prepare payroll/benefit accounting monthly/quarterly/annual reports, journal entries, reconciliation, audit work papers, and labor allocation required for the company’s financial records. Remain current on regulations related to payroll ensuring company compliance with applicable laws and regulations. Ensure appropriate application of exempt/non‑exempt employee status and overtime/rest and meal break rules and regulations are communicated to supervisor/managers. Ensure accurate and timely payroll processing.

Ensure processes are JSOX compliant.

Responsible for the internal administration and coordination with external administrators for company benefits programs. Administer Capcom benefit vendor and broker web sites. Participate in the review and evaluation of service providers, current market trends and practices to ensure services and benefits offered are meeting requirements and are competitive. Implement new benefit plans as required. Responsible for benefits eligibility tracking and communication.

This includes prior service issues, new hire, status changes, LOA, employment termination, or ineligibility due to reduction in work hours. Responsible for the administration of COBRA and conversion benefits. Assist participants with questions and claims processing. Comply and submit non‑discrimination testing data as required. Maintain plan documents files. Maintain source document records and correspondence files for benefit plans. Reconcile vendor invoices prior to payment.

Evaluate salary adjustment requests and other compensation status change requests prior to approval. Participate in the implementation of the annual focal review program. Ensure that approved position and salary adjustments are properly documented and timely entered in the HRIS and payroll database. Review performance appraisal and business case content for consistency and completeness. Utilize compensation surveys and job descriptions to evaluate and make recommendations on base compensation levels for positions.

Responsible for compiling and submitting data related to participation in compensation surveys. Provide customer service for employee questions, concerns, requests. Coordinate worker’s comp claims. Other activities as the need arises.

Update hiring forecasts with current recruiting plans. Communicate with department heads to ensure forecast plans are current and approved. Track and update actual compensation and benefits costs in the forecasting software. Prepare monthly forecast reports for CUSA/CPI. Communicate variances as needed. Prepare annual budget HC and salary reports. Work with department heads to capture payroll & headcount projections. Ad‑hoc reports as needed.