Specialist, Court Procedures - IP Lit

Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do.

Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer.

This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers.

Goodwin is seeking a Specialist with experience in intellectual property litigation, with at least three years of relevant experience to join our dynamic team. This role provides high-level support to attorneys across all phases of Patent Trial and Appeal Board (PTAB) proceedings, with a strong focus on Inter Partes Review (IPR) matters. Support for additional district and appellate court litigation will be required as needed.

This position will sit within the Court Procedures Team. Court Procedures serves as an information resource to the Litigation Department, providing research and guidance on procedural requirements and issues, and is responsible for executing filing of all documents in litigation matters.

A solid understanding of PTAB processes, filings, and deadlines is essential. However, comprehensive training and mentorship will be provided.

The ideal candidate will have experience with PTAB procedures and general litigation, and the ability to manage a docket involving both PTAB and district court litigation. The role also includes contributions to broader court procedures as time allows.

Flexibility in work hours is necessary to meet filing deadlines and provide timely, accurate submissions. A willingness to work after hours when needed is essential for supporting attorneys and clients effectively. The anticipated schedule for this role is noon to 8:00 PM PT.

• Prepare and file documents for PTAB proceedings, particularly IPRs.
• Demonstrate proficiency with the USPTO P-TACTS platform and PTAB-specific procedures.
• Manage PTAB deadlines, coordinating with attorneys and clients for timely filings and service to opposing counsel.
• Review and maintain complete, organized case files.
• Track and document filings, milestones, and correspondence in document management systems.
• Serve as a primary point of contact for PTAB-related inquiries and case updates.
• Communicate effectively, including contacting the PTAB at the direction of supervising attorneys.
• Manage and assemble exhibits and evidence for filings and hearings.
• Ensure all documents comply with PTAB formatting, citation, and content requirements.
• File through P-TACTS and ensure proper service on necessary parties.

• Tailor support based on partner and client preferences, following specific procedures.
• Assist with special projects such as large file transfers and assignments or power of attorney documentation.

• Apply quality control practices including spellcheck and checklists for error-free work.
• Independently prioritize tasks and maintain an organized workflow.
• Serve as the point of contact for docketing matters; training on procedures and software will be provided.
• Maintain electronic files according to firm standards.
• Engage professionally and discreetly with clients and team members.

• Provide support and conduct research relating to procedural issues that arise during the life of a case.
• Advise case teams on the proper procedural…