Policy Associate, Power

ABOUT U.S. ENERGY FOUNDATION

U.S. Energy Foundation's (EF) mission is to secure a clean and equitable energy future to tackle the climate crisis. We envision a healthy, safe, and equitable economy powered by clean energy. We believe a thriving clean energy economy can create sustainable opportunities, spur innovation, and protect our climate-for today and future generations.

EF supports education and analysis to promote nonpartisan policy solutions that advance renewable energy and energy efficiency, while opening doors to greater innovation and productivity-growing the economy with dramatically less pollution. For more than 30 years, EF has supported grantees to help educate policymakers and the general public about the benefits of a clean energy economy. Our grantees include business, health, environmental, labor, equity, community, faith, and consumer groups, as well as policy experts, think tanks, universities, and more.

We are working daily to create equitable systems that support people to flourish. We aim to bring humility, transparency, respect, and an appreciation for others' lived experiences to our interactions with colleagues, grantees, and partners.

EF's Fundraising Philosophy

As EF's primary clients and partners are our funders and grantees, EF commits to acting as a strategic thought leader for our current and prospective funding partners and the field by:

EF is headquartered in San Francisco, California, and our more than 100 staff members are based in locations throughout the Midwest, Northeast, Southeast, and Western regions, where they can best serve our programs, partners, operations, and other functions.

EF believes that a diverse workforce makes us a more effective organization and is essential for achieving a clean and equitable energy future. We encourage people of all backgrounds to apply.

POSITION SUMMARY

The Policy Associate (PA), Power, will support the Power team to make and administer grants and work with advocates and other partners to execute strategies and projects. Much of the PA's time is focused on the administration of grants and contracts. The PA will arrange meetings with grantees, consultants, and funders; track and manage the program budget; review grant proposals; draft reports;

and at heart, serve as "air traffic control" for incoming communications and requests to the team. Other key duties include organizing routine funder meetings, managing projects within and outside the team, providing administrative support to the team (e.g., scheduling, drafting communications), developing and implementing systems and processes to facilitate internal and external collaboration, and maintaining budgets.

The PA will work with:

ESSENTIAL DUTIES AND RESPONSIBILITIES

Grantmaking

• Lead EF's grantmaking process as the primary staff member overseeing the full grant cycle, from proposal development and application to compliance review and organizational approval.

• Under legal guidance, serve as the lead reviewer to ensure all EF and Energy Action Fund, our sister 501(c)(4) organization, grant proposals comply with IRS regulations, including adherence to 501(c)(3) requirements and the exclusion of 501(c)(4) activities.

• Independently and accurately process proposals, reports, grants, contracts, invoices, and reimbursements in the grants tracking system.

• Review grant proposals to ensure content is complete and appropriate, and verify that all required documents are included.

• Coordinate joint grants and shared contracts as needed.

• Conduct due diligence on proposals and prospective grantees, engaging directly with grantees and consultants to address questions, gather additional information, and request revisions as necessary.

• Research and solicit proposals from potential new grantees with minimal assistance.

• Collect, track, and synthesize grantee insights for use in reports.

• Prepare the Power team, along with grantees and consultants, in advance of meetings to help deliver effective conversations, including circulating materials, flagging relevant questions, coordinating on meeting agendas, and setting clear expectations for meeting outcomes.

• Assist in conducting research and performing due diligence on proposals or prospective grantees. Directly engage with grantees and consultants to seek additional information as needed.

• Work collaboratively to manage program budgets and reconcile budgets to actuals for…