Associate Consultant - Grants Management

Associate Consultant - Grants Management

Status: Full-Time, Exempt
Schedule: Monday–Friday, 9:00 AM – 5:00 PM (occasional early mornings, evenings, or weekends as needed)
Salary: $68,640 annually (in accordance with AMC’s Pay Equity Policy, salary is non-negotiable)
Reports To: Associate Director
Location: San Francisco, CA or Gainesville, FL (hybrid with 3 days per week in office)

A.M. Crawford, Inc. (AMC) seeks an organized, proactive, and detail-driven Associate Consultant to support our growing portfolio of nonprofit and philanthropic clients. This position plays a critical role in ensuring that client projects run smoothly, deliverables meet our standards of excellence, and internal systems operate efficiently.

Associate Consultants partner closely with senior consultants and leadership to coordinate projects, conduct research, and manage workflows. This role is ideal for an emerging professional who thrives in a collaborative, mission-focused consulting environment and is eager to advance their skills in project management, fundraising strategy, and client service. We are currently seeking an Associate Consultant who can be a leader in implementing AI/LLM tools into our process.

• Under supervision, manage multiple client contracts simultaneously; oversee all contract budgets, objectives, and deliverables and be responsible for overall profitability of assigned client portfolio;
• With supervision, oversee the full lifecycle of awarded grants, ensuring compliance, effective fund utilization, accurate reporting, and alignment with funder expectations; develop and implement strategies that streamline financial oversight, performance tracking, and long-term funder relationships.
• Manage and respond promptly to client and internal communications (email, chat, text, voicemail). Maintain confidentiality of all client and company information.
• Prepare professional, branded documents and proposals using Google Workspace, Microsoft Office, Adobe, and other software tools.
• Spearhead the incorporation of new tools (including AI platforms such as ChatGPT, Notebook LM, Claude and other AI tools) into our workflows.
• Train and mentor new staff; provide ongoing guidance and job-shadowing support.
• Prepare federal and foundation grant applications — including budgets, SF-424 forms, narratives, and supporting materials.
• Research and identify potential funding opportunities across government, foundation, and major-donor landscapes.
• Manage grant calendars and workflow in Asana, tracking deadlines and communicating updates to team members. Track grant submissions, results, and reporting requirements to ensure deadlines are met.
• Collect, organize, and maintain required documentation such as letters of support and grant attachments.
• Coordinate meetings, prepare agendas, and capture notes or action items.
• Track time and projects in Asana and time-tracking system; maintain an accurate AMC calendar.
• Assist with company-wide technology initiatives, AI tools and other software integrations, and workflow improvements.
• Perform other duties as assigned by the supervisor.

• 1-4 years of professional experience in a nonprofit fundraising, communications, post award grant management, or project-management setting and/or a degree in a related field.
• Curiosity and adaptability with AI and digital productivity tools — you are curious, adaptive, and comfortable using platforms such as ChatGPT, Notebook LM, Claude, and other emerging technologies to streamline work, enhance creativity and quality, and drive results.
• Strong organizational and administrative skills — able to manage multiple priorities, meet deadlines, and maintain meticulous records.
• Excellent written and verbal communication abilities with strong attention to detail and tone.
• Familiarity with nonprofit development concepts, donor relations, post-award grant management, and grant processes; commitment to growing your expertise in these areas.
• Collaborative spirit with the confidence to work both independently and as part of diverse teams.
• High degree of professionalism, discretion, and reliability.

• Fundraising & Research –…