Leasing Associate

POSITION RESPONSIBILITIES

Reporting to the Bay Area Director and working closely with the Bay Area Market Lead, the Leasing Associate will provide critical support in leasing commercial lab and office assets within the Bay Area, a highly active and dynamic life science market. Ideal candidates will demonstrate the potential and the desire to grow over time towards independent deal execution.

The Leasing Associate will support all aspects of the leasing process while learning to structure complex deals that balance stakeholder needs across a publicly traded REIT. They will manage Bay Area market data, draft transaction materials, assist with underwriting and capital projects, and collaborate closely with brokers to ensure smooth deal execution. This is an excellent opportunity for a motivated professional to develop within a high-visibility, high-impact team.

• Draft compelling proposal letters to facilitate lab, retail, and office leases across all Bay Area campuses.
• Assist with financial underwriting, including evaluation of rent structures, concession packages, and TI allowances.
• Maintain a high-quality database of leasing contacts, key tenant executives, and subtenant relationships.
• Foster strong relationships with brokerage teams, ensuring timely responses to inquiries, and consistent communication.
• Monitor and track competitive market activity to support pricing recommendations and strategic planning.
• Partner with property management and the Lab Marketing Associate to ensure all vacancies are tour-ready and accurately marketed, including current floor plans, measurements, and collateral.
• Coordinate seamless on-site tours with brokers and property management, ensuring smooth access and a positive tenant/broker experience, attending tours as needed.
• Support resolution of any space-related questions or operational issues that may impact leasing.
• Maintain organized deal files including RFPs and proposals, lease drafts, tenant space plans, improvement budgets, and analyses, CAD files, as-builts, etc.
• Support internal processes such as routing sublease consents, tracking Letters of Credit and Security Deposits post-execution, and submission of broker commission invoices to accounts payable.
• Assist with balancing speed of deal execution and compliance with internal workflows for deal approval, including JV partner considerations as applicable.
• Ensure accurate data integrity across internal systems for leases, prospects, and pipeline activity.
• Assist in preparing portfolio updates, leasing summaries, and materials for leadership, etc.
• Assist in monthly calls with the Market Lead, Leasing Director, PMA, and Property Management teams to align priorities and upcoming vacancies.
• Gather and maintain critical building documentation such as building system matrices, BOMA reports, as-built plans, process utility information, and other due-diligence materials.

• A bachelor’s degree from an accredited college or university
• 3 to 5 years of commercial real estate experience (life science real estate experience preferred)
• High level of proficiency in Microsoft Excel, Outlook, and Power Point
• General analytical proficiency and a robust attention to detail are crucial for this role
• Strong teamwork and relationship‑building capabilities, with leadership instincts and a growth mindset
• Ability to appropriately prioritize and proactively communicate within a fast‑paced, dynamic work environment
• Valid driver’s license and car with the ability to travel among Bay Area campuses, as well as the willingness to travel out of market (