Senior Accountant

Senior Accountant

Location:

Remote

Reports to:

CFO

Employment type:

Full-time

American AI Logistics, Inc. (AAIL) is a defense technology company. We sit at the intersection of defense supply chain, sustainment, and modern data infrastructure, supporting prime contractors, platform program offices, and the Department of Defense.

We are hiring a Senior Accountant to be the day‑to‑day backbone of AAIL’s accounting operations. This is a hands‑on, do‑it‑all role spanning the close cycle, treasury support, AP/AR, and expense management. You will be the first dedicated accounting hire under the CFO, working closely with leadership to keep the books accurate, vendors and subcontractors paid on time, and government billing flowing cleanly.

We are standing up Net Suite as our ERP alongside DCAA‑compliant timekeeping and an indirect rate structure, so this role sits close to that build. The right person is comfortable rolling up their sleeves on anything from reconciling a credit card statement to preparing a government invoice and will have the opportunity to grow in scope and responsibility as the company scales.

• Execute the monthly, quarterly, and annual close, including journal entries, accruals, and balance sheet reconciliations
• Maintain the general ledger, support chart of accounts management, and apply established accounting policies
• Apply ASC 606 revenue recognition for SaaS subscriptions and government contracts; track deferred revenue, contract assets, and contract liabilities
• Track software development cost capitalization and related amortization schedules
• Maintain fixed asset, prepaid expense, and accrual schedules
• Support the annual financial statement audit and corporate tax return process with external firms
• Prepare monthly financial statements and reporting packages for leadership

• Maintain the job cost structure: charge direct labor, subcontractor, and other direct costs to the correct contract, task order, and CLIN, and keep direct versus indirect assignment clean at the transaction level
• Maintain the indirect rate structure (fringe, overhead, G&A): monitor pool and base activity monthly, compare actual rates to provisional billing rates, and prepare variance and true‑up analysis
• Screen and segregate unallowable costs under FAR Part 31 using the unallowable account structure in the chart of accounts, and keep the supporting documentation an auditor would expect to see
• Administer DCAA‑compliant timekeeping: daily employee entry, total time accounting, audit trail on timesheet changes, supervisor approval, and reconciliation of labor distribution to payroll and the general ledger
• Prepare and submit government invoices for time‑and‑materials and firm‑fixed‑price work, including labor category and billing rate validation, travel and ODC substantiation, and subcontractor cost support
• Track contract funding and ceiling: funded value versus incurred and billed, CLIN‑level burn, and limitation of cost / limitation of funds notification thresholds
• Keep purchased services and contracted resources in the correct indirect pool rather than direct‑charging them to contracts
• Support accounting system adequacy requirements (SF1408 and the DFARS business system criteria) and act as the day‑to‑day contact for DCAA and external auditor document requests
• Support pricing and proposal work with cost buildups, basis‑of‑estimate backup, and provisional or forward pricing rate submissions

• Prepare daily, weekly, and rolling 13‑week cash forecasts
• Support banking relationships and maintain account documentation, signatory records, and treasury controls
• Monitor working…