Account Clerk II

Under supervision, to compile, verify, and summarize moderately complex accounting and financial data from a wide variety of sources for an accounting operational unit.

NOTE:

Candidates who meet the employment standards will be invited to take the Written Examination tentatively scheduled for the week of November 9, 2026. The exam date(s) may change based on the number of applicants and room availability.

The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

• Balances cash book figures;
• Corrects imbalance errors by initiating journal entries within strict guidelines;
• Assists in finding reasons for imbalances;
• May perform timekeeping functions, including collecting and tracking hours worked, implementing labor agreements and applicable laws and ordinances involving payments, deductions, differentials, overtime, reimbursements, etc., assigning costs to appropriate cost centers, researching imbalances and errors in posting and initiating corrective action, and reviewing and releasing payroll to the Controller-Treasurer Department;
• Performs accounts payable functions; conducts research, such as checking invoices against services rendered and contractual agreements, completing appropriate forms and documentation, and ensuring sales tax is properly charged or accrued;
• Performs accounts receivable functions; researches files for payment responsibility from other County departments, bills appropriately, adjusts invoices, and applies payments; collects revenue received, accepts and records payments from clients, departments, and agencies; reviews and researches accounts where over payments or underpayments have been received, initiates appropriate corrective action, and maintains records;
• Manages accounts assigned to a department or division, including monies received for services provided to clients;
• May offer orientation and answer procedural questions for new employees and coworkers;
• Creates and maintains databases necessary to track accounting functions; collects and summarizes activity data from several sources;
• Checks journal entry detail, deposit information, and other hard-copy materials against computer printout for accuracy; researches and balances discrepancies;
• May gather statistical information on units of service provided or persons served by a department;
• Verifies payments for compliance with Federal and State laws, grant requirements, and County ordinances;
• Furnishes public, departments, and agencies with information by searching for and explaining applicable laws, regulations, policies, and procedures covering specialized fiscal processes or rules, including explaining fiscal services provided by the County, and explaining Federal and State regulations as they apply to specialized fiscal functions;
• Disburses payments to appropriate accounts and prepares summary reports for revenue distribution;
• Operates financial management and/or accounting software and other computer systems or applications;
• Orient new system users;
• May be assigned as a Disaster Service Worker (DSW), as required*;
• Performs other related duties, as required.

Sufficient education, training, and experience to demonstrate the ability to perform the above tasks, plus the possession and direct application of the following knowledge and abilities:

Training and Experience

Note:

The required knowledge and abilities are attained through training and experience equivalent to the possession of a high school diploma,

and

Two (2) years of work experience performing accounting clerical duties

OR

One (1) year of work experience equivalent to an Account Clerk I in the County of Santa Clara.

Twelve (12) semester units (fifteen (15) quarter units) in accounting and/or auditing may substitute for one year of the experience performing accounting clerical duties. Units may not substitute for the experience equivalent to Account Clerk I in the County of Santa Clara.

• * As a condition of employment, pursuant to California Government Code Sections  and Local Ordinance, all County of Santa Clara employees are designated Disaster Service Workers. A DSW is required to complete all assigned Disaster Service Worker-related training, and in the event of an emergency, return to work as ordered.

• Clerical accounting principles, terminology, and methods, including general bookkeeping…