Payroll Cooordinator - Part-Time

Department:
Administration / Business Office

Reports To:

Facility Administrator
Employment Status:
Part-Time
FLSA Classification:
Non-Exempt, subject to review based on actual job duties

Work Schedule:

Part-time hours based on facility needs and payroll deadlines

At The Ridge Post Acute, our mission is to provide a life-changing experience to everyone who enters our doors. We are committed to delivering compassionate, personalized skilled nursing and rehabilitation services that support residents in regaining their independence and achieving their highest potential.

The Part-Time Payroll Coordinator plays an important role in supporting The Ridge Post Acute’s mission by ensuring accurate, timely, and confidential payroll processing for facility employees. This position is responsible for reviewing employee timecards, verifying hours worked, processing payroll adjustments, maintaining accurate payroll records, and supporting compliance with applicable federal, California state, and local employment laws.

Reporting directly to the Facility Administrator, the Payroll Coordinator works with department heads and designated personnel to maintain payroll accuracy, support efficient facility operations, and ensure employees are paid correctly and on time. Attention to detail, confidentiality, organization, and accountability are essential to this role.

• Process payroll accurately and within established deadlines.
• Review timecards, attendance records, overtime, shift differentials, bonuses, paid leave, and other applicable earnings.
• Process approved pay rate changes, new hires, terminations, deductions, and direct deposit changes.
• Review payroll registers for accuracy and coordinate with the payroll provider to correct discrepancies.
• Ensure payroll adjustments are properly documented and authorized.

• Review timecards for missing punches, inaccurate entries, and unapproved hours.
• Follow up with department managers to obtain corrections and approvals before payroll deadlines.
• Review timekeeping records for nursing, dietary, housekeeping, laundry, maintenance, rehabilitation, activities, and other departments, as applicable.
• Monitor overtime and payroll variances and report recurring concerns to the Facility Administrator.

• Assist with compliance with applicable federal, California state, and local payroll and wage and hour requirements, including overtime, meal and rest periods, and paid sick leave.
• Maintain accurate records of hours worked, wages paid, deductions, and leave balances.
• Maintain organized, confidential payroll files in accordance with applicable record-retention requirements.
• Assist with payroll audits and provide supporting documentation as requested.
• Report payroll discrepancies and potential compliance concerns to the Facility Administrator.

• Prepare payroll summaries, overtime reports, and departmental labor reports as requested.
• Reconcile payroll registers with timekeeping reports and approved employee records.
• Assist with payroll expense monitoring and labor cost reporting.
• Maintain supporting documentation and provide payroll reports to the Facility Administrator as requested.

• Protect confidential employee information, including Social Security numbers, banking information, compensation details, and personnel records.
• Follow facility policies, procedures, and standards of professional conduct.
• Collaborate with facility leadership, department heads, and outside payroll resources.
• Complete assigned duties within scheduled working hours and…