Community Events Specialist; Temp

Job Summary

Reporting to the Director of Resources and Operations, the Community Events Specialist plans and supports curricular and community programming events for the College of Humanities and the Arts (COHA) and its academic units. The role plays a key part in collaborating with faculty, staff, and students to ensure consistent, high-quality event production that reflects the college’s mission, vision, and brand identity.

Working closely with the Director of Public Programming, the Marketing Coordinator, and the Project Specialist, the Community Events Specialist develops, organizes, and executes a wide range of university and public events involving faculty, students, community leaders, and external partners. The position requires occasional evening and weekend work in support of scheduled events.

• Plan, coordinate, and manage Artistic Excellence Programming Group (AEPG) and community outreach events for COHA and its departments
• Develop event timelines, track budgets, and coordinate staffing, logistics, and facility use
• Ensure compliance with university and Tower Foundation procurement, reimbursement, and risk management policies
• Collaborate with Marketing and Communications staff to design promotional materials and content for events
• Manage requisitions, payments, and reconciliations for event budgets
• Serve as the primary point of contact for event‑related procurement questions and financial tracking
• Plan and execute a variety of college events, from small receptions to large‑scale galas
• Hire, train, and supervise student assistants supporting event operations
• Maintain event calendars, directories, websites, and social media platforms to promote engagement
• Collect post‑event feedback and prepare summary reports to evaluate event outcomes and return on investment

• Ability to handle multiple work priorities, organize and plan work and projects
• Ability to perform accurately in a detail‑oriented environment
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions
• Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
• Ability to compose and appropriately format correspondence and reports
• General knowledge of standard office technology and systems, and software applications such as word processing, spreadsheet, and database management
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the department
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area
• Strong oral and written communication skills
• Must possess excellent customer service and public relations skills

• A Bachelor’s degree and/or equivalent training
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

• BA/BS related to disciplines in Humanities & the Arts or business
• Four (4) years of related experience in office management, event management, project management and customer service
• Experience with computers, relational databases, and spreadsheet applications
• Experience in the supervision and training of staff and familiarity with university policies and department procedures

Classification:
Administrative Analyst/Specialist – Non Exempt

Anticipated Hiring Range: $32.44/hour – $35.82/hour (Step 9 – Step 14)

CSU Salary Range: $27.69/hour – $40.34/hour (Step 1 – Step 20)

San José State University offers employees a comprehensive benefits package typically worth 30‑35% of your base salary.

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period:
November 20, 2025…