Administrative Assistant; Legal & Compliance

We are seeking a dependable and detail-oriented Part-Time Administrative Assistant to support our Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while handling sensitive information. The assistant will play a key role in ensuring administrative efficiency and supporting legal operations.

• Location: San Jose, CA
• Duration: 12 months+ contract with high possibility of extension
• Type: Part-Time | Administrative Support
• Work Environment: Primarily onsite in San Jose, CA (Hybrid not applicable)
• Work schedule: 10 hours/week | Monday, Tuesday & Thursday | Onsite Only

• Open, sort, and scan incoming legal and operational mail (approx. 4–5 hours/week).
• Digitally distribute mail to appropriate team members or systems.
• Maintain secure handling and storage of confidential materials.
• Review incoming legal emails and upload digital files into the legal order management tool.
• Identify key information (e.g., serving party name, case number, type of legal order) and enter into the tracking system.

• Enter and update case information in the litigation management system.
• Assist with organizing and maintaining accurate legal records.
• Generate and distribute basic reports as needed.

• Prepare, edit, and organize legal and business documents.
• Support ad hoc legal requests as assigned.

• Previous experience as an administrative, legal, or executive assistant preferred.
• Strong attention to detail and ability to handle confidential information with discretion.
• Proficiency with scanners, digital filing systems, and Google Workspace.
• Reliable, professional, and self-motivated with excellent organizational skills.
• Strong written and verbal communication abilities.
• Ability to learn or prior knowledge of case and legal order management tools (e.g., Safari, JIRA).

GURJANT "GARY" SINGH | LEAD RECRUITER

Office

• Mid-Senior level

• Part-time

• Administrative and Legal

• Technology, Information and Media