MLML Dive MOU Program Assistant; Temp

Job Summary

This is a temporary, part-time (0.75 FTE), fully benefited position. The compensation rate below reflects a 0.75 FTE.

The MLML Dive MOU Program Assistant will provide administrative and logistical support to Moss Landing Marine Laboratories’ (MLML) Scientific Diving Program Memorandum of Agreement (MOU) with San Francisco State University (SFSU) and Sonoma State University. The position requires scientific diving in support of research diving-related activities by the faculty and researchers listed in the MOU. It will organize dive plans, diver certifications, diver training and assist with the filing of dive plans, scheduling and vessel use in coordination with MLML Marine Operations, scheduling meetings, and facilitate communications between SFSU and Sonoma State research divers and MLML’s Diving Safety Officer.

The program assistant will also provide administrative support for purchasing gear, equipment, and tank fills.

• Review and process scientific diving documentation, including Webdiver records, certification materials, dive plans, and dive logs
• Communicate clearly and consistently with divers, the Diving Safety Officer, and Marine Operations regarding dive schedules, plans, and documentation
• Track the status and condition of diving equipment and provide timely updates to the Diving Safety Officer for assessment and maintenance needs
• Conduct scientific diving activities, observing divers in refresher sessions, classes, research dives, and certification coursework, and provide detailed performance observations to the Diving Safety Officer

• Ability to communicate with constituents in a professional and respectful manner
• Working knowledge of general practices, program, and/or administrative specialty
• Basic knowledge of and ability to apply fundamental concepts
• Working knowledge of budget policies and procedures
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty
• Knowledge of basic methods and procedures for research diving and the ability to apply them
• Ability to organize and plan work and projects including handling multiple priorities
• Ability to make independent decisions and exercise sound judgment
• Ability to compile, write, and present reports related to program or administrative specialty
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit

• A Bachelor's degree and/or equivalent training
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

• Masters of Science, Marine Biology, Scientific Diving Certification from an AAUS accredited Scientific Diving Program, current SCUBA dive instructor with nationally recognized dive agency
• Current AAUS Certification, experience with small boat and diving operations
• Practical knowledge of the operation and handling of small boats as related to diving and diving safety procedures. Working knowledge of small boat navigational principles and related operation skills are desirable. Knowledge of environmental conditions off California as it relates to safe diving and boating.
• SCUBA diving from the shore or from a boat k may occur in the early mornings, evenings and weekends depending on the department’s research diving needs, weather and sea conditions

Classification:
Administrative Analyst/Specialist - Non-Exempt
Anticipated Hiring Range: $3,896.25/month (Step
5) (Salary is reflective of 0.75 FTE)
CSU Salary Range: $4,799/month - $6,992/month (Step 1 – Step 20)
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the .

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period:
December 2, 2025 through December 16, 2025
. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

University Personnel