Administrative Assistant - Legal and Compliance San Jose, CA hold

Overview

Administrative Assistant - Legal and Compliance, San Jose, CA. Part-Time, onsite role supporting the Legal and Compliance team. The assistant will be highly organized, maintain confidentiality, and support day-to-day administrative efficiency.

• Mail Management (Primary):
  Open, sort, and scan incoming legal and operational mail (approx. 45 hours/week); digitally distribute mail to the appropriate team members or systems; maintain secure handling and storage of sensitive or confidential materials; review incoming legal emails and upload digital files to the legal order management tool.
• Litigation Tool Data Entry:
  Enter and update case information in the litigation management system; assist with organizing and maintaining accurate legal records; generate and distribute basic reports as needed.
• Legal Administrative Support:
  Prepare, edit, and organize legal or business documents; help with ad hoc legal requests.

• Previous experience in an administrative, legal, or executive assistant role preferred
• Strong attention to detail and ability to handle confidential information with discretion
• Proficient in using scanners, digital filing systems, and Google Workspace
• Reliable, professional, and self-motivated
• Excellent organizational and communication skills
• Knowledge of case and legal order management tools Safari and JIRA

• Schedule: Monday, Tuesday, and Thursday
• Hours: 10 hours/week, onsite in San Jose, CA (Hybrid not applicable; this role is primarily onsite)

• Mail management: opening, sorting, scanning, and securely distributing incoming legal/operational mail (45 hours/week)
• Reviewing incoming legal emails and uploading digital files to the legal order management tool

• Must handle sensitive legal and compliance information with discretion

• Experience in administrative, legal, or executive assistant roles preferred
• Proficiency in scanners, digital filing systems, Google Workspace
• Strong attention to detail, organizational skills, and reliability

• Experience in administrative, legal, or executive assistant roles
• Proficiency in scanners, digital filing systems, Google Workspace
• Must handle sensitive legal and compliance information with discretion
• Experience in Mail management, Legal administrative support and Data Entry
• Knowledge of case and legal order management tools Safari and JIRA