Bookkeeper​/Office Assistant; Construction & Design

Location: San Jose, CA 95134 (In-Office)
Job Type: Part-Time (3 days to start)
Compensation: $ TBD /hour (Commensurate with experience) + performance-based bonuses & mileage reimbursement

HArts Design+Build is a premier, fast-growing design and remodeling firm in San Jose. Our team is passionate, strategic, and dedicated to transforming spaces with excellence. Because we are growing rapidly, we are looking for a sharp, high-level thinker to join our seasoned team, streamline our office operations, and help build better processes for our expanding business.

If you thrive in a bustling, high-energy environment and love the satisfaction of a perfectly organized system, we want to talk to you!

• Growth Potential: Massive long-term career advancement opportunities as our firm scales.
• Recognition for Excellence: Bonus opportunities tied directly to your speed of learning, data accuracy, and project achievements.
• Supportive Culture: Work alongside an amazing, hardworking, and collaborative team.
• Perks: Mileage/expense reimbursement, plus paid holidays, time off, and benefits following a successful trial period.

As our Bookkeeper and Assistant, you will keep our financial records sharp and our projects running smoothly behind the scenes. Your core responsibilities will include:

• Financial Management: Handle daily bookkeeping and accurate data entry using Quick Books Online.
• Project & Document Control: Organize and track bids, quotes, invoices, receipts, and project photos across Dropbox, hard-copy binders, and construction management software.
• Proactive Follow-Up: Monitor project workflows, coordinate quote status, and deliver documents ahead of deadlines.
• System Optimization: Keep detailed to-do lists, task trackers, and team calendars up to date.
• On-the-Go Support: Handle local office errands and occasional job site visits to keep projects moving forward.

We are seeking a high-energy "super-star" - someone who is deeply organized, logical, and takes immense pride in their work.

• Experience: Minimum of 2 years of administrative or bookkeeping experience in a construction firm or a fast-paced, high-pressure office environment.
• Technical
  
  Skills:
  
  Proficiency with Quick Books Online. Comfort or experience with construction project management/CRM software (like CoConstruct, Builder Trend, or Job Tread) is a massive plus, but a sharp aptitude to learn it quickly is acceptable.
• Soft Skills: Exceptional written/oral communication, strong emotional intelligence, and a professional, mature demeanor.
• Work Style: A self-starter who works exceptionally well independently, prioritizes tasks naturally, and possesses sharp problem-solving skills.
• Mobility: A reliable car, a valid California driver's license, and proof of insurance (required for errands/site visits).