Office Administrator; operations

Operations Administrator (JN - San Jose, California

Salary: USD
40 - USD
48 per hour

Ultimate Staffing is partnering with an innovative and growing organization in San Jose, CA to identify an experienced Operations Administrator for a temp-to-hire opportunity. This onsite role supports Workplace and Building Operations by ensuring a safe, organized, and efficient work environment. The ideal candidate will bring a strong background in workplace operations, office administration, or facilities support, with the ability to independently manage daily operations, coordinate vendors and workplace programs, and deliver exceptional service to employees, visitors, and stakeholders.

Monday-Friday, 8:30 AM-5:00 PM (100% Onsite)

The Workplace and Building Operations team supports safe, organized, and welcoming site operations across our San Jose campus. This role manages workplace operations responsibilities, including site standards, vendor coordination, systems, and cross-functional programs, with the judgment to resolve issues and recommend improvements with minimal direction.

An experienced, resourceful workplace operations professional who independently manages assigned work, maintains standards and procedures, and exercises sound judgment to resolve operational issues. This person provides operational leadership within assigned areas and serves as a trusted resource to team members, stakeholders, and leadership.

• Lead the day-to-day operation of the workplace and help resolve issues that come up.
• Support front desk activities and step in when extra coverage is needed.
• Identify and address recurring workplace issues to keep things running smoothly.
• Provide friendly, professional support to employees, visitors, vendors, and other guests.
• Follow and promote workplace safety, security, building access, and visitor procedures.
• Coordinate office supplies, deliveries, resources, and administrative support to ensure smooth daily operations.

• Inspect the workplace to ensure 6S and site standards are maintained and address any issues.
• Keep assigned work areas safe, organized, clean, and ready for employees and visitors.
• Coordinate vendors and service providers to ensure quality service and resolve concerns as they arise.

• Guide company events and workplace programs, including logistics, vendors, and stakeholder communication
• Coordinate cross-functional requests, prioritize competing needs, and resolve issues within scope
• Represent Workplace Operations in assigned program communications and cross-functional discussions

• Manage service requests and ensure issues are resolved.
• Keep accurate records and documentation up to date.
• Maintain procedures, training materials, and other operational documents.
• Support purchasing, invoices, and administrative tasks.
• Use feedback, data, and observations to identify opportunities for improvement.
• Recommend practical solutions to improve workplace operations and services.
• Perform other duties as assigned.

• 6+ years of experience in workplace operations, facilities support, or office administration
• High school diploma or equivalent required;
  Associate’s/Bachelor’s or equivalent experience preferred
• Demonstrated ability to work with minimal direction
• Ability to independently resolve moderately difficult issues and exercise sound judgment in determining when escalation is appropriate
• Strong written and verbal communication skills and ability to represent Workplace Operations professionally
• Proficiency in Microsoft Office and collaboration tools (Outlook, Excel, PowerPoint, Teams)
• Strong…