Plumbing Service Administrative Assistant

For over 50 years, Therma () has continued to redefine the mechanical construction landscapes in California. Renowned for outstanding client service and attention to detail, we balance innovative, facility-specific solutions with a pragmatic, cost-conscious approach. Today, the firm employs more than 1,100 people in 3 regional offices, and its clients represent a diverse range of market sectors, including Biopharmaceutical, Education, Healthcare, Food & Beverage, Commercial, Industrial and Data Center facilities.

Our culture is open, innovative, collaborative, and fun – all reflected in recognition of Therma as a #1 Best Place to Work on multiple occasions. We create an environment that empowers & challenges employees, giving them the greatest opportunity to succeed.

San Jose, CA (on site), Full-time

Therma’s Service team is in immediate need of a Plumbing Service Administrative Assistant! Have experience working in the Plumbing Service or Construction industry? Do you thrive in a collaborative and fast-paced environment? If so, come join our team!

• Our Culture – Our culture is open, innovative, collaborative, and fun – all reflected in recognition of Therma as being listed in the Best Place to Work list on multiple occasions.

• Paying it Forward –We contribute thousands of hours of volunteer service in our communities each year, and our company acts as a conduit to help people get connected to the services opportunities that mean the most to them.

• Teaching and Learning – We create a culture of teaching and learning through cross-mentoring that spans generations, disciplines, interests and talents. We strive to give each person exposure to the widest array of experiences possible to help them grow further and faster than they could anywhere else.

• Mixing Business with Pleasure – We care passionately about our clients and each other, and we do our best to spark a spirit of excitement and discovery in everyone around us.

• Our Benefits – We offer a competitive benefits package, including 401k, Life Insurance, Medical, Vision, and Dental

• Word processing, excel spreadsheets, editing, and formatting

• Working with foreman and field staff to complete daily reports and file documents, daily.

• Assist with monthly billing utilizing Therma sites and Excel

• Storage of job files and documents onto cloud sites- sharing and updating as months pass

• Establish, update, and maintain files, records, and other documents as required

• Organize administrative tasks and procedures- keeping track of tasks completed and communicating- sharing any updates

• Assist with administrative problem solving, development and execution of stated goals and objectives

• This position will require office and field work assistance as needed.

• Frequent phone interaction with customers during contract renewal

• Maintain and track preventative maintenance contract customer database

• Maintain and track backflow testers certifications and test kits with all water purveyors.

• Process all paperwork produced by the backflow technicians.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook
  - Calendar)

• Knowledge of Hub Spot, ONE drive, and SYNCTA a plus.

• High attention to detail

• Ability to work independently

• Flexibility and ability to prioritize

• Strong analytical skills and demonstrated ability to manage multiple tasks

• Ability to organize computer files and update documents

• Construction background is preferred

• 1-2 years of experience in an administrative role required

• Job position is assisting field project managers and staff on site

• Job site hours usually begin at 6 or 7am

• Construction site clothing is required

• Backflow…