Administrative Assistant at Lunch Tony, LLC

On-site Salary Range: $58,000 - $62,000 Per Year

Smashing Dishes/Tony Caters seeks a dynamic Administrative Assistant, Logistics & Production!

Founded in 2009, Smashing Dishes/ Tony Caters is a flourishing and highly respected off-site catering company that produces extraordinary events and exceptional food service across the Bay Area. We also have two additional cafes located inside the Tech Interactive Museum in downtown San Jose and at the historic Winchester Mystery House.

The Logistics Dept. Administrative Assistant is an integral part of the overall delivery of catered events, ensuring a high standard of execution of our primary revenue generating activities. This position works behind the scenes to coordinate the logistics detailed below, in coordination with department leadership and other departments.

Key traits to success in this position include attention to detail, commitment to task, and ability to zoom out & understand holistically the production cycle of catered events.

Salary range for this position is $58,000 – $62,000.

• Route production sheets (BEO’s) to team members, and update them when notified by sales team
• Generate production packets for each event under supervision from senior team members. Key aspects include event floor plans, food station diagrams, table setting diagrams, staffing assignments, etc.)
• Create digital pack lists using catering software (under supervision from senior team members) for handoff to warehouse for physical pack out
• Coordinate with all 3rd party service providers (event planners, DJ, bar vendor, cake, event production/prop, florist etc.) in advance of events to ensure alignment with timelines, equipment needs, and general company/client expectations
• Place/update event rental orders with those companies and coordinate fulfillment
• Meet with company leadership weekly to review past events and preview upcoming calendar
• Optimize and sometimes develop documented systems to maximize resources and streamline efficiencies
• Additional operations tasks as assigned by leadership

Minimum 2 years of administrative assistant experience

• Must be able to work continuously while standing for long periods of time
• Must be able to lift, pull and push materials/products to complete assigned job tasks
• Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation

• Exhibit confidence in decisions and in team’s abilities
• Set a tone of professionalism
• Embody core values of the company (Passion, Flexibility, Integrity, Efficiency and Respect)