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Administration/Operations Manager - Japanese
Job in
San Jose, Santa Clara County, California, 95199, USA
Listed on 2026-10-08
Listing for:
Cinter Career
Full Time, Part Time
position Listed on 2026-10-08
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator
Job Description & How to Apply Below
- Job Title: Operations Manager
- Client: Non-profit Organization Management
- Working
Location:
San Jose, CA (Hybrid) - Employment Type: Full-time
- Salary: DOE (80-90K per yr) + Full Benefit
- Language: English and Japanese
Administration & Operations
- Support the Executive Director in the overall administration and day-to-day operations of the organization.
- Handle general inquiries and coordinate communications with members and external organizations.
- Maintain organized electronic and physical records.
- Manage office supplies, equipment, vendors, and general office operations.
- Provide backup support for administrative systems and website updates.
- Coordinate with outsourced bookkeeping/accounting services or part-time accounting personnel.
- Collect and organize invoices, receipts, and supporting financial documents.
- Review monthly financial statements and other financial reports.
- Monitor membership dues, event income, and expenses.
- Coordinate internal payment and expense approval processes.
- Assist with budgeting, financial reporting, year-end closing, and coordination with the CPA as needed.
- Maintain and update the membership database.
- Support new member onboarding and respond to member inquiries.
- Maintain accurate member and company information and records.
- Support membership renewals and dues administration in coordination with the Executive Director and accounting service provider.
- Support committees and committee leaders with meetings, seminars, networking programs, and special events.
- Assist with event planning, venue coordination, registration, catering, communications, and logistics.
- Support major annual events, networking programs, and member activities.
- Assist with Board, Executive Committee, and Annual Meetings.
- Coordinate with partner and community organizations as needed.
- Support member communications through email, Eventbrite, Mail Chimp, Jotform, and other platforms.
- Assist with newsletters and other member communications.
- Maintain advertising schedules and coordinate related administrative matters.
- Bachelor’s degree preferred, or equivalent relevant experience.
- 3+ years of experience in administration, operations, nonprofit organizations, professional associations, chambers of commerce, or a related field preferred.
- Excellent organizational, time-management, and communication skills.
- Strong attention to detail and the ability to manage multiple priorities.
- Proficiency with Microsoft Office and/or Google Workspace.
- Experience with Quick Books, Eventbrite, Mail Chimp, Jotform, or similar systems is a plus.
- Ability to work both independently and collaboratively with staff, volunteers, members, and external partners.
- Professional discretion when handling confidential organizational, financial, and membership information.
- Japanese and English bilingual skills are preferred.
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