CPT-Finance & Administrative Operations Coordinator

Title: CPT-11588 Finance & Administrative Operations Coordinator

Independent Contractor -- CPT-11588 Finance & Administrative Operations Coordinator/Business Support VA/Junior-Advanced Level (Remote).

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

A boutique consultancy is seeking a full-time Finance & Administrative Operations Coordinator to support a growing small-business client in the sanitation-services industry.

This hands-on role combines accounts receivable, Quick Books Desktop, payment follow-up, payment and deposit reconciliation, billing coordination, payroll support, administrative follow-through, and day-to-day operations.

The ideal candidate will have demonstrated hands‑on transactional finance and administrative experience and be comfortable working in a small, fast‑moving business where processes are still developing. The VA should be proactive in gathering information, following up on outstanding items, identifying exceptions, and keeping financial and operational tasks moving to completion.

General VA or office administration experience alone is not sufficient for this role. Candidates should have practical experience with Quick Books Desktop, accounts receivable, payment follow-up, reconciliation, and financial administration.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high‑quality, task‑specific services rendered by a qualified contractor.

Contractors will be required to provide services that align with the following client tasks:

• Maintain a weekly AR aging review
  , flag past‑due balances, and own payment follow-up for outstanding accounts.
• Maintain an open‑items list for unresolved customer balances, payment issues, and other AR‑related matters.
• Support Quick Books Desktop with payments, deposits, customer records, statements, and AR reporting.
• Coordinate with corporate receivables and collections contacts regarding payment exceptions, aging items, unapplied credits, and open balances
  .
• Monitor deposits from field staff‑collected checks, cash, and money orders
  .
• Reconcile expected customer payments against bank activity and Quick Books records
  .
• Project‑manage physical check processing and follow up on outstanding items as needed.
• Monitor and use Service Channel and other multi‑service client billing systems, including following up on billing exceptions and payment issues.
• Check invoice numbers, customer records, and payment records between Route Star and Quick Books when matching issues arise.
• Reconcile customer payments, deposits, bank activity, and financial records.
• Prepare Excel‑based reports, reconciliations, financial trackers, and other administrative reports.
• Gather receipts and explanations for gas cards, food, supplies, maintenance, uniforms, certified mail, truck costs, Amazon, Home Depot, supplier charges, and other card activity
  .
• Identify unusual variances, missing documentation, and other issues requiring follow‑up.
• Coordinate outstanding requests and documentation with the client's bookkeeping team.
• Answer the bookkeeper's questions, gather source documents, track unresolved requests, and ensure supporting documentation reaches the bookkeeping team promptly.

• Prepare payroll detail support for Client review and submission
  , including commissions, extra pay items, reimbursements, pay‑stub checks, and related backup.
• Gather and organize new‑hire payroll fields and related administrative details for review and entry as…