Part-time Executive Assistant

Position: Personal & Family Operations Executive Assistant

Type: Part-Time (20–25 Hours/Week) | Independent Contractor

Schedule: Primarily U.S. Eastern Time Hours (Approx. 12:00 PM – 5:00 PM EST)

Location: Remote (Latin America or South Africa preferred due to time zone compatibility)

Compensation: Competitive hourly rate commensurate with experience

Our client is a busy CEO, entrepreneur, and mother of six who manages an active household alongside a high-growth business. With six children involved in healthcare, school/homeschool logistics, extracurricular activities, and seasonal travel, the daily administrative overhead and context-switching are substantial.

Our client is seeking an exceptionally resourceful, proactive, and independent Personal & Family Operations Executive Assistant to own the administrative layer of her household—taking full ownership of logistics, vendor coordination, research, and scheduling so she can focus on high-priority family and business goals.

This is not a traditional business Virtual Assistant or data-entry role. It is a high-trust, high-autonomy "Lifestyle & Family Operations Manager" position designed for a sharp, mature problem-solver who excels at taking ambiguous requests and turning them into completed outcomes without needing step-by-step SOPs.

When our client says, "Harper needs voice lessons," or "We need to get an appointment with a specialist," your job is to independently research the options, evaluate location, cost, availability, and reviews, present a concise recommendation, coordinate logistics, and close the loop.

• Personal & Family Administration: Own outstanding family tasks, deadlines, registrations, appointments, and routine follow-ups; proactively chase open items until fully resolved.

• Healthcare & Appointment Coordination: Contact medical offices, specialists, and clinics on the family’s behalf; manage waitlists, referrals, and paperwork; navigate healthcare portals while strictly maintaining confidentiality (HIPAA compliance).

• Travel Planning & Concierge: Research and book flights, hotels, rental cars, restaurants, and family itineraries; coordinate confirmations, changes, and travel-related logistics.

• Children’s Activities & Family Logistics: Research and register for extracurricular activities, sports, camps, lessons, and homeschool administrative commitments; balance complex, competing multi-child schedules.

• Household Operations & Purchasing: Assist with meal planning, grocery orders, online purchases, returns, exchanges, vendor coordination (contractors, handymen, home services), and household projects.

• High-Level Research & Solution Recommendations: Synthesize complex choices (e.g., finding local service providers, specialized equipment, or travel options) into clear, actionable recommendations rather than raw link dumps.

Ownership is the defining requirement of this role. You will be expected to guide projects through the complete lifecycle:

You should naturally ask yourself:
What needs to happen next? What can I resolve without interrupting the client? How do I ensure nothing drops?

• Proven Experience: 3+ years as a Personal Assistant, Executive Assistant, Lifestyle Manager, Family Assistant, or Household Operations Manager supporting high-responsibility executives, founders, or large families.

• Flawless Spoken & Written English: Excellent verbal communication and phone…