Executive Assistant San Jose, CA | Robert Half

Executive Assistant

Provide comprehensive administrative and operational support to the CEO and other C-level executives.

Own and manage complex, dynamic calendars, including scheduling across multiple time zones, prioritizing competing requests, and proactively resolving conflicts.

Coordinate internal and external meetings with senior executives, Board members, investors, customers, partners, and other key stakeholders.

Ensure executives are fully prepared for meetings by coordinating agendas, briefing materials, presentations, and other relevant information.

Manage domestic and international travel arrangements, itineraries, accommodations, transportation, and last-minute changes.

Serve as a trusted point of contact and gatekeeper, exercising exceptional judgment and discretion when managing executive communications and access.

Track follow-ups, action items, and commitments to ensure important priorities stay on track.

Coordinate leadership meetings, Board meetings, offsites, conferences, and other executive events.

Handle highly confidential and sensitive information with professionalism and discretion.

Anticipate executive needs and proactively identify potential scheduling, logistical, or organizational issues before they arise.

Partner closely with other Executive Assistants and administrative teams to ensure seamless coordination across the executive organization.

Support special projects and other strategic or administrative priorities as needed.