Executive Assistant San Jose, CA | Robert Half

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative support to leadership in San Jose, California. This long-term contract position focuses on keeping executive schedules organized, coordinating complex travel plans, and ensuring meetings run smoothly. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities:

• Manage executive calendars by scheduling appointments, adjusting priorities, and resolving conflicts to support daily operations.
• Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation.
• Coordinate travel logistics and update plans quickly when schedules, meetings, or reservations change.
• Organize executive meetings by preparing agendas, confirming attendance, reserving meeting space, and handling related logistics.
• Serve as a key administrative partner to leadership by anticipating needs and helping maintain efficient workflows.
• Track important dates, appointments, and follow-up items to ensure commitments are completed on time.