Senior Executive Assistant

Posting

Title:

Senior Executive Assistant
Reports To: Chief Financial Officer
Location: San Jose, CA
Salary Range: $108,750 to $143,000

Final determination of a successful candidate’s starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs.

Our compensation reflects the cost of labor across several US geographic markets.

Since 1954, Cupertino Electric, Inc. (CEI) has been powered by people who’ve built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. And we've done it with integrity for more than 70 years. We’re problem solvers and innovation seekers. We’re team players and safety fanatics. And we're proud to be part of Quanta Services (PWR:NYSE), North America's largest employer of skilled craft labor.

Because what we do is important, but how wedo it is everything.

• Lead and direct special projects and strategic initiatives assigned by the CFO.Responsibilities include developing project plans, coordinating cross-functional stakeholders, tracking milestones, and driving them to completion with minimal day-to-day direction.
• Track decisions, commitments, and action items arising from CFO meetings and initiatives; proactively drive owners to closure and provide the CFO with concise status updates and escalation needs.
• Manage complex, frequently changing calendars for both the CEO and the CFO, proactively resolving conflicts and prioritizing time against business needs. Proactively organize and coordinate recurring meetings.
• Prepare, proofread, and format correspondence, presentations, and reports; maintain strict confidentiality of sensitive business and financial information.
• Plan and coordinate leadership meetings and offsites — managing logistics from venue and catering to materials, agendas, and follow-up.
• Coordinate travel arrangements (mostly domestic) and process expense reports in a timely manner.
• Partner with other executive and administrative assistants across the company to coordinate cross-functional initiatives and executive-level events.
• Provide light administrative support to the two Vice Presidents reporting to the CFO — calendar assistance, meeting coordination, and travel booking as needed — prioritized behind CEO, CFO, and project-lead responsibilities.

• 10+ years of experience as an Executive Assistant or Chief of Staff supporting C-suite executives, including demonstrated experience leading special projects or initiatives independently — ideally in a dual-executive support capacity.
• Proven ability to translate high-level direction into an actionable plan, lead it across functions, and drive it to completion without close supervision.
• Bachelor's degree preferred; equivalent professional experience will be considered.
• Exceptional judgment and unquestionable discretion with confidential and sensitive information, particularly financial and strategic matters.
• Outstanding written and verbal communication skills, with strong attention to detail.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Proven ability to manage multiple, shifting priorities under tight deadlines without sacrificing accuracy.
• Strong interpersonal skills and the ability to build credibility and trust quickly at all levels of the organization.
• Experience in…