Executive Assistant to Founder’s Office; Mandarin–English

We’re hiring a high-initiative Executive Assistant fluent in Mandarin and English to operate as the founder’s right hand across live translation, targeted outreach to senior academics/industry leaders, and complex multi-time-zone logistics
. You will translate in real time, open doors with professors and research leaders, and orchestrate fast-moving travel and calendars with precision.

• Live Mandarin English interpreting for meetings (in-person/virtual) and sensitive written communications.

• Targeted expert outreach: identify warm paths, secure meetings with professors and senior stakeholders (e.g., Stanford, UC Berkeley, UCSF), and manage follow-through.

• Calendar command: prioritize and coordinate a dynamic executive calendar across U.S./APAC time zones; manage rapid changes.

• Travel architecture: plan, book, and re-plan complex domestic/international itineraries; handle visas and contingencies.

• Briefing & documentation: create concise briefs, agendas, and post‑meeting action notes; maintain airtight confidentiality and data hygiene.

• Stakeholder communications: craft crisp, persuasive outreach and follow‑ups that sustain relationship momentum.

• Fluent
  Mandarin and English (spoken/written) with demonstrated on‑the‑spot interpreting capability.

• STEM bachelor’s degree or higher (master’s/PhD welcome) from an Ivy League or peer research university
  .

• Proven success securing meetings with hard‑to‑reach stakeholders (professors, lab heads, senior executives).

• Executive presence, high social intelligence, and persistence without friction.

• Comfortable with frequent, extended travel and shifting hours; calm under pressure.

• Highest standards of discretion and judgment with sensitive information.

• Familiarity with U.S. higher‑ed ecosystems and leading global research institutions.

• Prior experience supporting a founder/CEO or PI in a high‑stakes, fast‑changing environment.

• Conversion rate from “target name” to confirmed meeting within defined SLAs.

• Calendar reliability and quality of conflict‑resolution under last‑minute changes.

• Travel accuracy (on‑time, error‑free, cost‑aware) across complex, multi‑leg itineraries.

• Quality and timeliness of briefs, follow‑ups, and documentation.

• Work authorization: Must be authorized to work in the United States.

• Travel: Domestic and international; cadence varies by the principal’s schedule (expect multi‑time‑zone work).

• full benefits (medical/dental/vision), commuter benefits, travel per diems, Global Entry/TSA Pre, company laptop/phone plan, and annual professional development