Executive Assistant

Job Description We're looking for an Executive Assistant to provide high-level dedicated support to three VP-level Product & Engineering leaders. As a trusted business partner, you’ll play an important role in helping them stay organized, prepared, and focused on their priorities. You’ll anticipate needs, proactively manage complex calendars, resolve competing demands, and build strong relationships across teams to keep things moving.

You’ll bring sound judgment, discretion, adaptability, and a proactive approach to navigating shifting priorities in a global software business. You’ll also bring structure to shifting priorities, coordinate across multiple time zones, and take initiative to resolve challenges before they become obstacles. Your ability to think ahead, learn quickly, and operate independently will be essential to helping these leaders work effectively.

Location Requirement:
Hybrid - 3 days per week from our San Jose office (Riverpark Towers - 300 Park Avenue)
Who is Sage and Why Join?

Sage helps small to medium-sized businesses to succeed with AI-powered Accounting, Finance, Payroll & HR software. Knowing that over 6 million of our global customers depend on our solutions, motivates us to keep innovating so they keep growing with confidence.
• Use your executive support skills in a role where proactive planning, trusted relationships, strong judgment, and operational follow-through are highly valued.
• Join a large collaborative global community of Executive Assistants at Sage, where peer support, shared best practices, and helping each other succeed are part of how the team works.
• Grow your career within a stable, global SaaS company guided by our mantra “we do the right thing” and values:
Human, Bold, Trust, and Simplify, all employees are benefited with 40 paid volunteer hours per year to give back to our local communities
• Competitive salaries + annual bonuses and comprehensive benefits

Minimum Qualifications
• At least 4 years of demonstrated Executive Assistant experience supporting 2-3 senior executives at the same time, VP, SVP or EVP leaders within a global tech company.
• Experience providing high-level supporting to executives at the same time, with strong calendar management, prioritization, and scheduling judgment.
• Strong organization, time management, attention to detail, and follow-through across competing priorities.
• Excellent written and verbal communication skills, with the ability to work confidently and professionally with senior leaders and cross-functional stakeholders.
• Experience coordinating meetings, travel, expenses, executive materials, team events, offsites, or customer-facing engagements.
• Strong working knowledge of Microsoft Outlook, Teams, PowerPoint, Excel, travel and expense tools, meeting management tools, and AI tools such as ChatGPT, Microsoft Copilot or similar.
• Ability to flex working hours occasionally to support leaders, meetings, travel, and business priorities across U.S. time zones.
• Ability to build relationships quickly, anticipate needs, solve problems, and bring a calm, service-oriented approach to executive support.
• High level of discretion, professionalism, adaptability, and sound judgment when handling sensitive information and shifting priorities.
• Ability to travel once per quarter to provide support at team offsites.

Key Responsibilities
• Manage complex calendars for 3 VP-level Product & Engineering Executives, including prioritizing meeting requests, resolving scheduling conflicts, and protecting time for the highest-priority work.
• Coordinate internal and external meetings, including agendas, materials, logistics, follow-ups, and action items.
• Plan and coordinate domestic and international travel, including…