Assistant to Upper School Division Head

# Assistant to Upper School Division Head Upper School - San Jose, CA 95129## Overview Salary Range $30.00 - $40.00 Hourly Position Type Staff## Description The Harker School seeks an experienced, highly organized, and personable
** Administrative Assistant to the Head of Upper School**, preferably with prior school experience, to provide high-level administrative and operational support to the Upper School Division Head.

This full-time, 12-month position serves as an important liaison between the Upper School office and the Harker community.
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* Work Schedule:

** Monday–Friday, 7:30 a.m.–4:30 p.m., with a one-hour unpaid lunch break.

The Administrative Assistant provides direct support to the Head of Upper School while overseeing the multifaceted administrative functions and daily operations of a thriving Upper School campus. Responsibilities include executive scheduling, communications, event and project coordination, financial administration, calendar management, and general office operations. As a central point of contact for students, parents, faculty, staff, and administrators, the Administrative Assistant plays an essential role in fostering an organized, welcoming, and efficient office environment.

Each day brings new opportunities to learn, collaborate, and engage in creative and innovative ways within our diverse school community. Success in this role requires the ability to develop positive, professional, and friendly relationships with students, parents, faculty, and staff.

The ideal candidate combines a proactive, problem-solving mindset with exceptional organizational skills, attention to detail, and a demonstrated ability to manage multiple priorities. This individual enjoys working with students and educators, anticipates needs, exercises sound judgment, and brings professionalism, warmth, and enthusiasm to their daily interactions.

We are guided by our institutional
** Values in Action**:
* Greet cheerfully
* Seek to understand
* Lean in
* Discover daily
* Make a difference

All with honor and integrity.## Qualifications
** Education and Experience
*** Bachelor's degree or an equivalent combination of education and relevant professional experience.
* 3–5 years of progressively responsible administrative experience, preferably supporting a senior-level leader.
* Experience coordinating projects, events, programs, or administrative operations.
* Previous experience working in a school or educational environment strongly preferred.
** Knowledge, Skills, and Abilities
*** Exceptional organizational skills, attention to detail, and ability to manage competing priorities and deadlines.
* Strong project management, planning, and problem-solving abilities.
* Excellent written, verbal, and interpersonal communication skills.
* Demonstrated professionalism, discretion, and sound judgment when managing sensitive or confidential information.
* Ability to anticipate needs, take initiative, and work independently while contributing effectively to a collaborative team.
* Ability to prioritize and manage multiple responsibilities in a dynamic, fast-paced environment.
* Flexibility, adaptability, and composure when responding to changing priorities and unexpected situations.
* Ability to establish and maintain positive, professional, and friendly relationships with students, parents, faculty, staff, and administrators.
* Proven ability to balance independent problem-solving with accurate, detail-oriented work.
* Proficiency in Microsoft 365, Google Workspace, and other productivity and collaboration tools.
* Ability to quickly learn and effectively utilize school-specific systems and technology platforms.
* Genuine interest in working with and supporting students, educators, and the broader school community.
*…