Program Assistant; Veterans

Overview

PROGRAM ASSISTANT, (Veterans) role at San José - Evergreen Community College District. This is a grant-funded, full-time position represented by CSEA (Chapter 363). The work is located at San Jose City College and follows a 40-hour work week (Monday – Friday, 8:00 a.m. – 5:00 p.m.).

The position is contingent upon yearly funding. Base pay range is $67,100.00/yr - $81,791.00/yr. The district provides a choice of health benefits and welfare plans, with premiums paid by the district, and offers pension contributions and optional plans. The district emphasizes diversity and nondiscrimination in its hiring practices.

Posting Number: S2541
Close/First Review Date: 09/28/2025
Department:
Veteran's Program

Location:

San Jose City College
Position Status:
Full Time

Starting placement is generally at Step
1. Annual salary range is per the Classified Salary Schedule, Fiscal Year .

Position Summary

The Program Assistant, (Veterans) reports to the Division Dean of Counseling, Guidance & Matriculation. The work schedule is 12 months per year; 40 hours per week;
Monday - Friday 8:00 a.m.

- 5:00 p.m. This position is grant funded and contingent upon yearly funding. This position is represented by CSEA, Chapter 363.

Position Purpose

Under the direction of an assigned administrator, performs a wide variety of program-related clerical, operational, and service activities related to programs serving a targeted population, where the identification of students and/or eligibility for program and the verification of continued eligibility are necessary. General supervision is provided by supervisory or management personnel. Functional direction may be provided by academic personnel.

• Assist in developing, monitoring, coordinating, and improving a specialized college, grant or categorically funded program providing supportive services.
• Provide liaison support for students with faculty, staff, and mentors relative to program functions, goals and objectives.
• Provide information and assistance to students and potential students regarding program requirements and services. Assist with the intake process.
• Make recommendations on the eligibility or continued participation of students in the program, using prescribed regulations or requirements, as necessary.
• Assist students with various college and outside agency procedures such as registration, completion of forms and documents, and identification of mentors.
• Provide students with specific program resources such as mentors, interpreters, and tutors. Coordinate services with and refer students to other college staff, programs and to community mentors or support agencies.
• Maintain program accounts and perform regular bookkeeping activities pertaining to financial reporting and documenting of assigned program. Assist in developing and monitoring the program budget and expenditures.
• Confer with students regarding academic and vocational concerns. Recommend contact with advisors, mentors, or counselors as required.
• Collect, compile, and assemble statistical data on program activities and participation from a variety of sources for completion of forms, the preparation of various files, and activity statistics. Identify and resolve discrepancies.
• Prepare and maintain students' confidential records and files; compose and type correspondence, memoranda and statistical materials; assist in preparing reports and budgetary estimates; answer phones.
• Assist in the development and dissemination of relevant program publicity.
• Maintain a master calendar for program staff and make appropriate travel and meeting arrangements.
• May oversee the work of student workers and program tutors.
• Assist in the recruiting and orientation of mentors.
• Perform other related duties as assigned.

Knowledge of

• Basic functions and programs of a community college or similar educational setting.
• The needs and sensitivities of special and disadvantaged student populations.
• Governmental, community and social services organizations and their functions.
• Applicable state and federal laws, regulations and guidelines.
• Accounting and bookkeeping methods…