Director of Auxiliary and Summer Programs

At BASIS Independent Schools, we believe students are capable of more than they can imagine, and that the most powerful education inspires them to think for themselves. With expert teachers, a thoughtfully designed curriculum, and a warm, welcoming culture, students grow into fearless and confident thinkers prepared to explore, question, and contribute with purpose. BASIS Independent Schools, a subsidiary of Spring Education Group, is a national network of PreK–grade 12 private, secular schools, with 12 schools located in California, New York, Northern Virginia, and Washington State.

BASIS Independent Silicon Valley Upper School, a grades 6–12 private school, is seeking qualified candidates for a Director of Auxiliary and Summer Programs for immediate hire!

As the Auxiliary Programs Director, you are responsible for managing the operational and programming needs for non-academic school activities including (but not limited to) after-school programs such as clubs and sports, and summer programs. Additionally, your team, the Auxiliary Programs Department, will support community-spirit building by collaborating on the design and/or execution of student, parent, and faculty/staff events, yearbook production, school photo days/senior portraits, and purchasing spirit gear/uniforms for clubs and teams.

In this role, you must comfortably wear many hats and embrace the opportunity to grow and expand your skills in a dynamic, fast-paced, entrepreneurial organization.

• Execute and enhance a comprehensive extra-curricular club, sport, and summer program that excites the community and generates revenue for the school:
• Evaluate the community demands of after school and summer programs
• Research after school and summer programs offered in the community
• Research and select vendors, considering internal faculty/staff as well as external vendors, for summer and after school programs
• Coordinate, market, and manage the after school and summer programs
• Design and maintain seasonal auxiliary course catalogs, including schedules
• Oversee the hiring and management of temporary summer help for on-site summer camps
• Communicate about auxiliary courses and provide weekly updates to families via newsletters and meetings
• Register students for all auxiliary programs
• Purchase equipment for after school and summer programs
• Secure and manage payments for referees and transportation providers for sport games
• Coordinate and procure spirit wear for clubs and uniforms for sports teams, as necessary
• Manage academic and non-academic competitions and bees (i.e. Spelling Bee, Geography Bee, etc.)
• Support yearly drama productions with any contract execution and affiliated payments, register cast and crew to participate, and facilitate ticket sales, as necessary
• Coordinate and manage school photo days, including senior portraits, and facilitate photo orders
• Support the operational aspects of field trip planning including logistics and safety, as necessary
• Develop and sell the yearbook by working with faculty, administrators, and students
• Initiate and/or support with internal student and faculty events -- ensure proper execution and be on-site when needed
• Serve as a point of contact and subject matter expert for parents, students, faculty, staff and contractors:
• Handle all communication to school and outside vendors
• Manage external vendor relationships
• Establish/maintain affiliations with sports leagues (attending league meetings, schedule games, and complete any administrative tasks required by the leagues)
• Ongoing communication and collaboration with all departments and teams including Facilities, IT, Front Office, Academics, Student Affairs, and Admissions
• Maintain and accurately record the budget of…