Manager, Radiation Oncology

The Manager - Radiation Therapy oversees the day-to-day technical operations of the Radiation Therapy department by supporting the organizational mission, priorities and goals, and ensures the delivery of cost effective, optimal quality care services. Directly manages the radiation therapists responsible for delivering radiation treatment. This includes ensuring that staff are trained and competent to use equipment and techniques to deliver exact amounts of radiation as per regulatory standards and departmental protocols.

Collaborates with the senior leadership to develop and implement strategic business and marketing plans to best meet and grow volume. Assists with the development and implementation of annual capital budgets and implements best practices in management of resources. Collaborates with other members of the Radiation Oncology leadership team, Radiation Oncology faculty, residents and physics division staff, and Cancer Center leaders as required.

Manages the delivery of radiation therapy services across multiple sites or a single large unit.

• Anticipates and facilitates patient flow within the department and ensures appropriate utilization of resources that prioritizes both safe patient care and cost effectiveness. Involves the planning & implementation of radiotherapy treatment for cancer patients.
• Collaborates with the other members of the Radiation Oncology leadership team to achieve established targets, goals, and standardized practices across the enterprise.
• Develops and maintains policies and procedures for area(s) of responsibility that are in alignment with external regulatory requirements and established departmental standards across the enterprise.
• Ensures correct charge capture and appropriate documentation at the point of service and provides education and coaching on proper billing and documentation related to simulation and treatment delivery.
• Maintains current knowledge of radiation oncology treatment & modality techniques.
• Maintains current knowledge of radiation oncology billing and coding practices.
• Monitors expenses for cost centers in area(s) of responsibility by reviewing budget reports at least monthly and reconciling expenses with purchases. Monitors financial performance of department with a focus on the relationship between volume/revenue and expenses.
• Maintains statistics and reports on the data as appropriate.
• Analyzes referral, volumes, revenue, and patient satisfaction data to monitor performance of the department, identify gaps in service, and strategize new technology or programs that may be needed.
• Continuously monitors workflow and processes to identify areas of opportunity to improve quality, safety, and efficiency. Uses A3 thinking when problem solving and the principles of PDCA when implementing process improvement work.
• Establishes and maintains performance standards for the technical operations of the department that meet all regulatory requirements. Holds team accountable for maintaining standards and following documented policies and procedures.
  Exercises control over supply inventory, storage, and usage. Ensures that equipment is maintained in an appropriate manner. Recommends equipment and service contract purchases. Analyzes space needs, recommends and manages space renovation projects to meet programs and/or volume growth.
• Orders supplies and prepares appropriate paperwork (ie. purchase requisitions)
• Participates in capital budget planning and preparation.
• Maintains recruitment/retention of staff, personnel appraisals, competencies, and payroll verification.
• Provides educational sessions for team and participates in continuing education programs and conferences.
• Schedules emergency and preventative maintenance of all equipment and works with vendors to ensure that service terms are consistently met and maintained.
• Oversees and maintains service contracts related to equipment within the treatment area.
• Participates in and potentially leads departmental committees, as appropriate.
• Solicits direct patient feedback on service and uses feedback to identify improvement opportunities.
• Establishes goals and objectives that are in alignment with…