Student Data Systems Specialist

Calendar and Compensation

• Salary: $82,925.80 - $ annually (SEIU Salary Schedule, Range 16)
• Generous health benefit plan options, including some that require no employee contribution for full family coverage
• 260 day calendar, 8 hours per day

Under the general supervision of the Director of Instructional Technology, and/or designee, the Student Data Systems Specialist is a member of the technical support team, responsible for oversight of the Campbell Union High School District student database and information systems.

The Specialist is responsible for providing excellent customer service in supporting the technical needs of end‑users, proactively communicating requirements and system updates, preserving data integrity, developing and delivering training for end‑users, and responding to internal and external data requests.

• Learn and become fluent in our Student Database and Information Systems (i.e., Aeries) to troubleshoot issues quickly.
• Respond quickly to resolve technical support requests from staff, vendors, and families.
• Work with vendors and internal systems to address issues promptly.
• Troubleshoot ongoing issues based on analysis of tickets.
• Create and manage Data Portal accounts for communication between teachers, students, and parents.

• Communicate system changes, planned outages, proper procedures, and critical timelines to end users.
• Elevate urgent or ongoing issues from end users to supervisor and other appropriate staff.
• Analyze tickets and recommend improvements in school and district processes related to student data.
• Develop a data timeline that plans for and anticipates support needs aligned with the school calendar.

• Monitor and take corrective action to preserve data integrity, including maintaining student data security.
• Create and manage secure accounts for communication between teachers, students, and parents.
• Work with staff to undertake regular data maintenance, including:
  • Process report cards and attendance for summer school.
  • Ensure student demographic and program data is valid and up to date.
  • Move student data from one school database to another.
  • Upload assessment data into our Student Information Systems as results become available.

• Create guidelines, checklists, and/or job aides on common data tasks for end users. Maintain district website resources for the student information system.
• Identify and provide training for users of the student information system in person, through documentation, and other media.

• Learn the details of the student database to support ad‑hoc data requests quickly, including data definitions and how different types of data are related.
• Support data requests internally and externally, including pulling, manipulating, and analyzing data.
• Support state/federal compliance needs when necessary, including reading bylaws, technical manuals, and attending external trainings.
• Help requestors clarify requests to ensure that the final product is accurate and useful.
• Other duties related to the job description, as assigned.

Campbell Union High School District, located in the heart of the Silicon Valley, is a small, close‑knit district committed to ensuring every student is ready for the future. We strive to be data‑informed and focused on results, while promoting humanity, kindness, and personal responsibility. We are proud to provide a supportive environment of collaboration among our staff.

We know that high quality teachers, administrators and staff are key to our students’ success and are working to retain and recruit passionate and effective talent.

We are an equal opportunity employer, committed to racial equity and social justice, and we make a particular effort to recruit people who identify as Black, Indigenous, and people of color to apply for open positions.

• Data system terms, practices, and procedures.
• Demonstrated proficiency in Microsoft Office, including Excel, Google Spreadsheets, or comparable database and spreadsheet applications.
• Logical steps in operating systems and record management.
• Technical…