Construction Project Assistant

Location: San Jose, CA 95134 (In-Office)
Job Type:Full-time potential, 5 days/week
Compensation: $ TBD /hour (Commensurate with experience)

Are you organized, tech-savvy, and looking for a rewarding, long-term role in the residential design-build industry? HArts Design+Build is a growing, fast-paced firm with a full pipeline of exciting projects—and we’re looking for a detail-oriented Construction Project Assistant to join our team!

If you thrive in a dynamic, supportive environment, love adopting modern tools, and want to play a key role in bringing high-end residential projects from concept to completion, we’d love to hear from you.

HArts Design+Build is a premier, fast-growing design and remodeling firm in San Jose. Our team is passionate, strategic, and dedicated to transforming spaces with excellence. Because we are growing rapidly, we are looking for a sharp, high-level thinker to join our seasoned team, streamline our office operations, and help build better processes for our expanding business.

If you thrive in a bustling, high-energy environment and love the satisfaction of a perfectly organized system, we want to talk to you!

• Growth Potential: Massive long-term career advancement opportunities as our firm scales.
• Recognition for Excellence: Bonus opportunities tied directly to your speed of learning, data accuracy, and project achievements.
• Supportive Culture: Work alongside an amazing, hardworking, and collaborative team.
• Perks: Mileage/expense reimbursement, plus paid holidays, time off, and benefits following a successful trial period.

As a Construction Project Assistant, you will be the backbone of our operations, keeping both office and field teams running seamlessly from pre-construction through final inspections. Your day-to-day will involve:

• Document & Project Management
  :
  Organize job files, process critical documentation, and keep project schedules tracking smoothly.
• Financial & Procurement Support
  :
  Assist with financial accounting, purchase orders, material procurement, and estimate preparation.
• Client & Team Communication
  :
  Serve as a reliable, professional bridge between clients, subcontractors, and field crews.
• Field & Office Support
  :
  Step in wherever needed—from site visits to final quality checks—to maintain our high standards of work.

• Industry Experience
  :
  Prior experience in a construction office or within the design-build industry is preferred.
• Software & Tech Proficiency
  :
  Familiarity with construction project management platforms like CoConstruct, Builder Trend, or Job Tread is ideal. Proficiency using AI tools to optimize workflows is a big plus!
• Attention to Detail
  :
  Impeccable accuracy and follow-through that ensure fast turnarounds and consistently exceed client expectations.
• Adaptability
  :
  Comfortable balancing office administration with field support.

• Site Preparation
  :
  Help protect client homes by installing floor protection and dust barriers prior to demolition.
• Active Site Support
  :
  Assist with demolition, bagging debris, and loading the company van.
• Maintenance & Photography
  :
  Visit sites 2–3 times per week (30–45 min sessions) to sweep, vacuum, and document progress via photos.
• Tool Stewardship
  :
  Responsible for the cleaning and preventative maintenance of tools (oiling hinges, wiping dust, and organizing parts).
• Logistics & Errands
  :
  Occasional pickups from Home Depot, Lowe’s, or Ace.

• Reliability
  :
  You are punctual and consistent.
• Transportation
  :
  Ideal to have a truck or van capable of hauling 4×8 panels for occasional errands (gas/mileage reimbursed).
• Location
  :
  Ability to travel to job sites in South Bay, Santa Cruz, and San Mateo.
• Growth Mindset
  :
  We want someone committed to this role for at least a year. In exchange, we provide hands-on training and a clear path to move up into advanced construction or lead roles.
• Experience
  :
  Prior experience with construction materials is a plus, but we are happy to train the right person with a great attitude.
• Ideal position for retiree who’s experienced in construction products, has truck/ van and wants to earn extra income.