Catering Logistics & Planning Coordinator; CPU

Job Title

Catering Logistics & Planning Coordinator (CPU)

Bon Appétit Management Company

San Jose, CA

$76,240.00 – $78,000.00 annually

The Catering Logistics & Planning Coordinator is responsible for the systematic planning, assignment, and real‑time coordination of all catering event logistics. The role ensures efficient use of drivers and operational resources to meet strict event timelines and service standards. As a critical communication hub between the Sales/Events and Operations teams, the Coordinator maintains event documentation accuracy and resolves scheduling conflicts to support seamless catering execution.

• Assign event deliveries and pickups to appropriate driver resources based on event type, size, resource needs, and required delivery/pickup times.
• Adjust and confirm event departure and kitchen preparation times within the Cater Trax system.
• Create and maintain a master sheet derived from Cater Trax data to outline all event and delivery logistics.
• Determine and communicate required shift needs for the following week to the appropriate manager.
• Input the determined staff shifts into the auto scheduling platform and run the script to generate the optimized weekly staff schedule.
• Monitor the BEO Updates tab (or equivalent) for all incoming changes, apply revisions in Cater Trax, and update the master sheet.
• Actively monitor designated communication channels for real‑time updates and changes from Sales and Events.
• Collaborate with Sales and Events and serve as the primary liaison with Operations to ensure all crucial updates are received timely and accurately.

• Minimum 2 years experience in fast‑paced logistics, dispatch, or high‑volume catering/food service.
• Experience with scheduling software or event management systems (Cater Trax preferred).
• Excellent analytical and organizational skills with acute attention to detail.
• Exceptional writtenકરણ and verbal communication skills.
• Proactive problem‑solving mindset under pressure.
• Working knowledge of Microsoft Excel/Google Sheets.
• Ability to work independently and collaboratively within a team.

Full‑time benefits include Retirement Plan, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, Critical Illness/Accident/Hospital Indemnity Insurance, Legal Services, Auto & Home Programs, Medical/Dental/Vision, Life Insurance, Disability Insurance, Commuter Benefits, Employee Assistance, Flexible Spending Accounts (FSAs). Part‑time positions also offer a range of benefits. Paid and unpaid time‑off is available per applicable laws.

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Applications are accepted on an ongoing basis.

Compass Group is an equal opportunity employer. All applicants and associates are treated fairly based on abilities, achievements, experience, and without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other protected classification. Qualified candidates must be able to perform essential functions with or without reasonable accommodation. The company reserves the right to modify or change essential functions as needed.

We will consider all qualified applicants, including those with a criminal history, in a manner consistent with applicable federal, state, and local laws. Bon Appétit maintains a drug‑free workplace.