Accounts Payable Specialist

Accounts Payable Specialist – PCC Logistics

Schedule: Monday – Friday 8:00 AM – 5:00 PM PST, On‑site position

Represent PCC Logistics in a professional manner to internal and external customers, vendors, and the general public, maintaining a high level of customer service and completing all assigned responsibilities in a timely and accurate manner.

• Review, code, and post accounts payable invoices, ensuring that they are properly approved.
• Help divisions with requisition, converting requisitions to purchase orders, and invoicing in the ERP.
• Print checks or send ACHs to vendors and other payees—weekly, monthly, and as necessary.
• Ensure all checks are signed and mailed as soon as possible, no later than the end of the week.
• Responsible for weekly check run, motor carrier and other check requests, including manual checks; ensure all invoices are paid timely and according to terms.
• Match AP checks with backup if necessary; research and re‑print missing backup for AP.
• Process outside carriers’ payment requests sent by AP specialist and send them to designated locations.
• Responsible for month‑end close pertaining to AP—timely; review general ledger, verify PO logs, update recurring logs.
• Reconcile, code, and audit; assist with credit reconciliation.
• Communicate with vendors in a professional and informative manner by phone, email, or in person.
• Maintain vendor accounts and reconcile their statements; investigate and resolve issues related to AP transactions with multiple business units, internal departments, and administrative staff.
• Be proactive and communicate to supervisor any issues and recommendations for improvements.
• Ensure all e‑mail messages are addressed in a timely manner; this is our first level of communication with facilities and corporate office.
• Other duties include, but are not limited to—answering phones, greeting visitors, making bank deposits.
• Back‑up for month‑end close of journal entries; assist accountants in providing any information requested for accounts payable.
• Keep all office areas neat and files organized.
• Perform other duties as assigned.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

• Ability to maintain multiple tasks in an organized manner.
• Excellent communication and interpersonal skills.
• Strong mathematical and analytical skills.
• Computer skills: MS Office (Word, Excel, Outlook) and SAGE 100.
• Typing 45 wpm, 10‑key by touch, alpha‑numeric; detail oriented.
• Strong interpersonal and effective communication skills—verbal, written, and utilizing all media for interaction with customers and fellow employees.
• Practical organization skills with strong attention to detail and ability to multi‑task and prioritize multiple assignments.
• Ability to accomplish tasks as assigned and to request direction from supervisor when needed.
• Ability to work cooperatively with all levels of employees, management, and external agencies.

• Minimum of 1 year of full‑cycle accounts payable experience.
• Relevant associate degree or equivalent work experience.
• Experience working in a 3PL logistics environment preferred.
• Experience with Sage Intacct preferred.

Entry level

Full‑time

Accounting/Auditing and Finance

Transportation, Logistics, Supply Chain and Storage