Administrative Coordinator - Engineering Technology Department - Solano Campus - Temporary

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Under general supervision from the Department Chair, this position is responsible for duties related to the overall administrative and clerical support functions of the department. This position implements and evaluates various administrative systems to support department operations; provides work direction to student assistants; assists the department chair in ensuring university and campus policies and procedures are followed; coordinates faculty recruitment activities and onboarding paperwork for new faculty;

is responsible for input of course schedules, procurement, travel coordination, and a range of finance and faculty personnel transactions including lecturer contracts.

Administrative support staff within the College of Engineering primarily support their individual home department, while working as part of a broader team of administrative staff and in collaboration with peers in other departments and the dean’s office. The administrative team shares ideas and innovations with respect to administrative functions, coordinates and implements uniform processes and procedures, and supports each other to ensure the success of the college.

The Department Chair serves a three‑year renewable term, and the individual filling this position provides continuity of administrative operations during chair transitions.

This is a full‑time 1‑year temporary position and is eligible for full benefits, including medical, dental, vision and CalPERS retirement.

• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Excellent communication skills. Ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.

• High School Diploma or equivalent. Type 45 wpm. Five years of general office support or technical experience. Training at a vocational school or full‑time college education may be substituted for two years of the required experience based on one year of college education for 6 months of experience.

Anticipated Hiring Range: $52,404 - $67,788 Per Year

Classification Range: $48,696 - $79,836 Per Year

Cal Poly offers a best‑in‑class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees.

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment. Our commitment to equal opportunity ensures that every student and employee has access to the resources and support they need to thrive and succeed.

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or if the candidate knowingly withheld or falsified information. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Positions are posted for a minimum of 14 calendar days.

Mid‑Senior level

Contract

Administrative (Higher Education)

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