Administrative Assistant

Description We are looking for an Administrative Assistant to support daily office operations in California. This Long-term Contract position is ideal for someone who enjoys balancing front desk support, office coordination, records management, and administrative projects in a structured environment. The role includes helping maintain an organized, welcoming workplace while providing dependable assistance to staff, visitors, and internal teams. Candidates who are proactive, responsive, and comfortable handling a wide range of office duties will be well suited for this opportunity.

Responsibilities:

- Open the office each day by preparing shared spaces, adjusting basic environmental settings, and ensuring common areas are ready for staff and visitors.

- Serve as the front desk point of contact by managing incoming messages and calls, greeting guests, receiving deliveries, and directing communications to the appropriate team members.

- Organize and maintain physical and electronic records, including job folders, archived materials, and signed contract documentation, while scanning and filing items when paper files are unavailable.

- Coordinate calendars, meetings, and office events by tracking schedules, arranging refreshments, and supporting activities for staff gatherings and company functions.

- Provide broad administrative support by updating internal records, assisting colleagues and engineers with special tasks, and retrieving or preparing materials as requested.

- Monitor office, kitchen, restroom, printing, and shipping inventory and place supply orders to keep the workplace fully stocked and operating smoothly.

- Support light facilities coordination by reporting or arranging minor office maintenance needs and helping resolve everyday workplace issues.

- Assist with marketing-related administrative tasks by refreshing social media and outreach content and gathering updates from internal contributors.

- Manage document production and distribution by arranging plan printing, copying and scanning materials, coordinating signatures when needed, and tracking outgoing shipments.

- Help maintain engagement initiatives such as employee recognition activities, wellness challenges, and other morale-building programs. Requirements - At least 1 year of experience in an administrative assistant, receptionist, or general office support role.

- Ability to handle inbound calls, front desk interactions, and visitor support with professionalism and strong customer service skills.

- Experience with administrative office tasks such as scheduling, filing, data entry, record maintenance, and supply coordination.

- Strong organizational skills with the ability to manage multiple priorities and maintain accuracy in a fast-paced environment.

- Comfortable using digital tools and office systems to update information, scan documents, and maintain electronic files.

- Clear written and verbal communication skills, including the ability to relay messages and coordinate with internal staff effectively.

- Dependable, proactive work style with the ability to take initiative on daily office needs and miscellaneous projects. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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