Procurement​/Estimating Specialist - Design Build

Company Profile:

At Vellum Design Build, we are setting a new standard for residential and commercial architecture and construction on California’s Central Coast. Our integrated design-build approach ensures a seamless transition from concept to completion, with a strong emphasis on efficiency, precision and quality. As a single point of responsibility, we deliver projects that align design intent, budget and timeline at every stage.

The Procurement / Estimating Specialist will support our team in the construction of high-end residential and subdivision projects, through the procurement of materials and placing orders in connection with our projects under construction. This role is pivotal, in that the candidate will possess a thorough understanding of the field process, protect the design intent and prevent costly delays. The ideal candidate is self-driven, organized, and quality-focused, with strong construction/product knowledge and good design instincts.

This position can be full-time, or part-time.

• Cabinetry (finish and casework), windows, interior/exterior doors;
• Door hardware packages, stair systems, railings, chimney caps, and related finishing materials;
• Vendor coordination, quotes, lead-time management, and order tracking;
• Confirming specifications, dimensions, and compatibility with field conditions;
• Ensure quality and alignment with design intent and project schedule.

• Perform quantity takeoffs and assemble scopes for pricing;
• Support estimate for finish packages and building components;
• Assist with value engineering and alternates when needed;
• Maintain clean, organized documentation for pricing, selections, and purchasing decisions.

• Read and interpret construction drawings and details (architectural and structural as needed);
• Identify discrepancies, missing information, or constructability concerns early;
• Coordinate clarifications with the design team, PMs, and field staff to prevent delays and rework.

• At least 3 years of proven experience with residential construction estimating, ordering and coordinating cabinetry, doors, and windows;
• Working knowledge of installation requirements, lead times, and field coordination;
• Strong estimating fundamentals and ability to perform accurate takeoffs;
• Proficiency in reading, understanding and interpreting construction drawings and details;
• Strong design acumen and familiarity with current architectural/interior styles;
• Familiarity with high-end residential construction, custom details, and finish standards, a plus;
• Experience creating/maintaining procurement logs, submittal logs, and lead-time trackers, a plus;
• Ability to maintain existing vendor relationships and establish new vendor relationships;
• Proficiency with MS Office 365, particularly Excel and Teams;
• AutoCAD or equivalent drafting software experience, a plus;
• High level of accountability, follow-through, and attention to detail;
• Exceptional oral and written communication and interpersonal skills;
• Astute time management, attention to detail, organizational, planning, effective multi-tasking, problem-solving, follow-through and customer service skills;
• Ability to work effectively alone and within a collaborative team environment;
• Valid CA driver’s license and clean and insurable record.

$80K - $100K DOE annual base salary for this full-time, exempt position.

• Health insurance coverage for employee – Employer participation offered after 6 months;
• 40 hours of annual paid time off during 1st year of employment on an accrual basis; increasing to 80 hours in 3rd–5th years and 120 hours after year 5;
• 40 hours of paid sick time annually allotted in a lump sum on start/anniversary date);
• 9 paid public holidays annually;
• Annual bonus structure based on performance.

8:00AM – 5:00PM Monday – Friday (for full-time position)

San Luis Obispo, CA – onsite position