AVP, Senior Loan Administrator

Overview

The AVP, Senior Loan Administrator is responsible for the timely processing of loan transactions from application through funding and closing of the loan, providing support to all loan parties and performing all essential duties related to the collection and review of due diligence and closing and funding. All duties are performed in accordance with the company’s policies and procedures, U.S. state and federal laws and regulations.

• Audit loan files prepared for funding/boarding for completeness to determine that all bank requirements and guidelines have been met and that appropriate documentation were provided.
• Analyze prepared Balancing Sheet when assistance is needed to coordinate estimated funding amount with Escrow including prepaid interest for escrow transactions, request funding and boarding after satisfactory funding and boarding file reviews.
• Collaborate closely with client, Relationship Managers and others on the loan team to ensure timely closing of loans.
• Handle complex loans, including those involving outside legal documentation and correspondence, as well as transactions involving Syndications/Participations and Specialized Lending.
• Perform the pre‑funding validation of the internal “SOX control” related to loan origination funding.
• Conduct a thorough review of the loan file/loan package to ensure it includes all relevant documentation required for the transaction. Analyze transaction types and determine necessary due diligence items and legal documents required to ensure accurate closings and compliance with bank and regulatory requirements and procedures.
• Identify any open items timely and work with appropriate parties to collect the necessary items; manage and update open items list as received and reviewed.
• Coordinate insurance needs with customer, insurance brokers, Relationship Manager to ensure proper insurance is received and collected in a timely manner.
• Order flood certification and complete requirements according to company and regulatory requirements including but not limited to sending and receiving the flood notice from the Borrower if the loan is in a flood zone. Complete the flood calculator and review evidence of insurance to confirm coverage is in compliance with bank and regulatory requirements. May perform final review of the flood calculator, flood determinations and flood insurance requirements for accuracy, ensuring accordance with NFIP guidelines and bank policy.
• Order preliminary/proforma title reports, exceptions, and plotted easements and survey if applicable to identify any potential issues, discuss with the Title Officer and Underwriter as to the best course of action; request revisions directly with the title company if any.
• Order 3rd party collateral reports such as appraisal, environmental, transaction screen assessment reports as needed. Review for potential issues and order additional reports as dictated by findings/conclusions.
• Open escrow and title as needed, coordinate to schedule closings and ensure escrow settlement is accurate prior to funding and closing on the loan.
• Review and validate entity structure and organizational documents to verify management/control. Obtain additional documentation to support the review of entity documents such as the Certificate of Good Standing, Statement of Information, trust certification for applicable parties.
• Prepare lender’s instruction letter when escrow is involved.
• Complete the loan closing and funding package, preparing the balancing sheet, wire(s) and final checklist to evidence the final pre‑funding review requirements before funding and submitting the loan package for boarding.
• Assist in the perfection of collateral including but not limited to filing of UCC1 and ordering of Tax Contracts.
• Perform all post‑closing follow up including receipt of title policy/endorsement, recorded DOT and any other collateral or trailing documentation.
• Ensure appropriate bank‑controlled accounts are opened by the Business Unit and applicable holds are on the account(s).
• Respond to inquiries from customers, relationship managers and/or interdepartmental personnel concerning status of loan closing.
• Works…