Accounts Payable & Vendor Relations Coordinator

Robert Half is hiring an Accounts Payable & Vendor Relations Coordinator for a growing distribution company in North County San Diego! This is a great opportunity for an organized accounting professional who enjoys balancing detailed financial work with communication and problem-solving. You'll play an important role in keeping vendor relationships strong, invoices accurate, and payments running smoothly in a fast-paced environment.

The ideal candidate is proactive, comfortable managing competing deadlines, and confident following up with vendors and internal departments to resolve discrepancies.

What You'll Do:

Process vendor invoices and verify supporting documentation before payment.

Match invoices against purchase orders, receiving records, and vendor agreements.

Assign appropriate general ledger codes and departmental expense allocations.

Maintain vendor profiles, payment terms, and updated contact information.

Reconcile monthly vendor statements and investigate outstanding balances.

Respond to vendor questions regarding invoice status, credits, and payment timelines.

Assist with weekly check runs, ACH payments, and payment scheduling.

Review employee expense reports and corporate credit card transactions.

Track invoices awaiting approvals and follow up with department managers.

Support month-end close by reviewing open invoices and preparing AP reports.

Maintain organized records for audits and internal accounting reviews.