Executive Assistant, Student Affairs

Executive Assistant, Student Affairs –
California State University San Marcos
.

Under the general direction of the Vice President for Student Affairs, the Executive Assistant provides high‑level, executive administrative support to the Vice President and the Student Affairs division. Independently exercising considerable latitude in determining and achieving own work priorities, this position plays a critical role in ensuring smooth day‑to‑day operations. The role uses a broad, interactive perspective and exceptional critical‑thinking skills to handle a wide range of special projects, including highly visible, sensitive, and confidential information.

Advanced communication and listening skills are required to perform work that requires access to a variety of sources of information, including those related to collective bargaining negotiations, management strategies, executive personnel matters, and investigations. The assistant analyzes and updates division procedures to improve efficiency, assesses situations to predict concerns, acts proactively to mitigate problems, and provides creative solutions. Complex assignments support the strategic objectives of the Office of the Vice President for Student Affairs and the Student Affairs division.

Executive Assistant (Confidential Administrative Support II). This is a full‑time, exempt position which will lead toward permanent status following the successful completion of a probationary period. The anticipated hiring salary range is $4,687 – $6,500 per month; the CSU classification salary range is $4,687 – $11,223 per month. Salary is commensurate with the background and experience of the selected individual.

Benefits include medical, dental, vision, life and disability insurance, retirement (CalPERS), tuition waiver, vacation and sick leave, 15 paid holidays per year plus a personal holiday that may be taken anytime during the year. Salary is commensurate with experience and background. This position requires in‑person work on campus.

The position is open until filled. Applications, cover letter and resume must be submitted by 11:59 pm on November 16, 2025. For accommodations during the application process, contact the Office of Human Resources at (760) 750‑4418 or e‑mail hr. Full application details are available on the university careers website.

A conditional offer of employment is subject to satisfactory completion of a background check, including a criminal records check, prior to beginning employment. An offer may be rescinded if the background check reveals disqualifying information or if the candidate is found to have knowingly withheld or falsified information.

California State University San Marcos is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, or veteran or military status.