Administrative Assistant II

Job Opportunities at Texas State University

Required Qualifications:

Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High School or Equivalent
• Minimum of 3 years administrative experience
• Proficient in office productivity software (i.e. Microsoft Outlook, email, database entry
• Experience maintaining focus while meeting deadlines in a fast-paced, multi-tasking environment

• Bachelor’s Degree
• Experience working in a higher education setting
• Experience working with Texas State University’s systems (i.e. People Admin, SAP , Banner, TEAMS , Canvas, BDMS )

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

• The Administrative Assistant II, under supervision of a director, provides administrative and clerical support to the advising center, supervises student employees, and manages front desk operations
• Oversee front desk operations and foster a professional/student-centered environment in the reception area
• Open and close the office at set times
• Greet, screen, and route visitors in a courteous manner
• Assist students, parents, faculty, staff, and visitors by answering questions and/or referring to appropriate campus resource
• Answer multi-line telephone, screen and transfer calls, take messages, and refer to other offices as appropriate
• Maintain multi-user electronic calendar and schedule appointments for advising center staff
• Recruit, screen, and hire staff of student employees
• Provide initial and ongoing training to staff of student employees
• Create student employee schedules; track and approve pay for student workers
• Monitor advising center inbox and respond/forward emails appropriately
• Order office supplies, track expenditures, and reconcile budge
• Monitor inventory of office technology and assist with replacement purchase proces
• Submit facility-related requests, as well as track and perform follow-up
• Develop and maintain accurate and comprehensive records and files according to the record retention schedule
• Coordinate travel arrangements and track all travel related requisitions and expense reports
• Other duties as assigned

Job Open Date

Job Open Date 12/22/2025

Job Close Date (posting closes at midnight)

Job Close Date (posting closes at midnight) 12/31/2025

Open Until Filled No

Normal Work Days

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.
Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.
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