Front Desk Reception and Test Proctor

Position Summary

The Front Desk Receptionist and Test Proctor supports the Admissions Department by overseeing daily front office operations and ensuring a professional, welcoming experience for visitors and prospective students. This role is responsible for exam proctoring, appointment coordination, data tracking, and general administrative support. The ideal candidate is a self-starter who thrives in a team-oriented environment, demonstrates strong customer service skills, and maintains a high level of organization and attention to detail.

• Manage the reception area to ensure effective internal and external communications while maintaining a professional and welcoming environment.
• Proctor admissions and make-up exams in a secure, distraction-free setting.
• Gather, organize, and maintain data related to Admissions activities and applicant files.
• Review and summarize reports to identify trends and keep department leadership informed.
• Maintain both electronic and physical files for incoming cohorts, tracking required documentation and following up as needed.
• Assist with planning, coordinating, and executing department meetings and special events.
• Take accurate meeting minutes and distribute them to appropriate stakeholders in a timely manner.
• Coordinate scheduling and appointments for department leadership.
• Participate in special projects and perform other related duties as assigned.

• High School Diploma or equivalent required.
• Demonstrated excellence in customer service and interpersonal communication.
• Strong computer skills, including proficiency in Microsoft Word and Excel.
• Excellent written and verbal communication skills.
• Working knowledge of standard office procedures, protocols, and equipment.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Detail-oriented with the ability to handle confidential information with discretion.
• Ability to work independently while contributing effectively to a collaborative team environment.

• Compensation: $21.00–$23.00 per hour. Compensation is based on education and experience.

• A job-related assessment may be required during the interview process.
• Must be able to perform each essential duty satisfactorily and be physically present in the office (unless otherwise noted).
• Employment verification will be conducted to validate work experience per accreditation standards.
• Offers of employment are contingent upon the successful completion of a background check.
• Official transcripts are required prior to hire. Degrees earned outside the United States must be evaluated by a recognized credential evaluation service to determine U.S. degree equivalency and applicable subject‑area coursework.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Standard office/classroom/lab or clinical setting.
• Duties are typically performed while sitting at a desk or computer workstation.
• May include time spent in skills labs or bedside environments as required by the program.
• Subject to frequent interruptions, noise from talking or office equipment, and demanding timelines.

• Regularly sits for extended periods.
• Physical ability to perform program- or department-related duties.
• Proficient in using electronic keyboards and office equipment.
• Effective verbal communication via phone and in person.
• Ability to read fine print, operate computers, and understand voices clearly.
• Able to lift, carry, and/or move objects weighing 10–25 pounds as needed.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Exciting university events
• Seasonal motivational health and wellness challenges
• Work/Life Balance initiatives
• Onsite wellness program / Staff Chiropractor
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)

• Diversity and Inclusion: Stanbridge University’s motto, “Strength through Diversity,” reflects our deep commitment to honoring the diverse backgrounds of our students, faculty, staff, and surrounding communities.…