Executive Assistant; to Vice President

The hiring committee will determine if interviews will be conducted in person at the College or via Zoom. Travel expenses are not reimbursed by the College. If a second-level interview is required, second-level travel reimbursement is only available for eligible candidates. HR will notify those who are eligible when second-level interviews are scheduled.

Position Information

Position Title

Position Title Executive Assistant (to Vice President)

Department

Department Human Resource Services (Dept)

Primary Location

Palomar has multiple campus locations (San Marcos, Escondido, Rancho Bernardo and Fallbrook); training may occur at any of these locations and the work location is subject to change depending on future department needs.

Full or Part Time

Full or Part Time Full-Time

Category

Category CAST

Hours per week 40

Number of Months

Number of Months 12 month

Work Schedule

• The work schedule for this position will be Monday through Friday, 8 hours per day, with specific work hours to be determined by the Vice President of Human Resource Services.
• Occasional night and weekend hours may be required due to department needs.

Grade

Grade 48

• $7,019.03 [step 1] – $8,550.90 [step 5]. Step placement may be negotiable within this range dependent upon education and experience.
• If you are a current employee who applies via the external recruitment process and is selected for a promotion, step placement on the new grade will be in accordance with the applicable District agreement/handbook.

Salary/Wage Frequency Monthly

In addition to a competitive compensation structure, Palomar College also offers an extremely generous benefits package.

• Insurance fully paid for employees and their eligible dependents: four medical plans, dental HMO , and the vision plan (additional plans are available that require employee buy up/monthly contribution)
• Vacation, sick leave and 25 paid holidays
• $80,000 employee term life/accident insurance policy (additional buy up options available)
• Employee long-term care insurance
• Employee Assistance Plan ( EAP ) – Confidential free counseling, financial, legal, personal and professional development resources for all members of your household
• Additional buy up options available for other voluntary insurance benefits
• Enrollment in CalPERS (California Public Employees Retirement System)

The estimated maximum value of this employer-paid benefits package is approximately $31,245.84 annually.

Primary Function

Responsible for providing complex secretarial and administrative support to an Assistant Superintendent/Vice President to include: coordinating daily operations of the office; performing highly specialized and confidential administrative work; maintaining calendars; responding to and resolving complaints; and taking and preparing meeting minutes.

Minimum Qualifications

To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

• Experience: Four years of increasingly responsible secretarial experience, including experience in an administrative office operating automated equipment and systems.
• Note: For work experience, a “year” is defined as equivalent to 40 hours per week for 12 months.

• Education: Equivalent to an Associate’s degree from an accredited institution in business administration or a related field.

Only coursework completed at, and degrees awarded by, accredited institutions recognized by the U.S. Department of Education will be considered as satisfying the minimum qualifications. Coursework and degrees that are completed outside of the United States are required to have transcripts evaluated (evaluation to U.S. equivalency and a course by course analysis) by an appropriate U.S. credentials evaluation…