Substitute Veterans Services Specialist
Job in
San Marcos, San Diego County, California, 92079, USA
Listing for:
Vistachamber
Per diem
position
Listed on 2026-01-12
Job specializations:
-
Education / Teaching
School Counselor, Education Administration
Salary/Wage Range or Industry Benchmark: 30 USD Hourly
USD
30.00
HOUR
Job Description & How to Apply Below
Substitute Veterans Services Specialist
Campus
Location:
San Marcos
Hours Per Week: 40
Work Schedule:
Monday – Friday between the hours of 8am – 5pm
Hourly Pay Rate: $30.00
Temporary Substitute Position:
Duration of assignment is approximately 60 days but could extend to 6/30/26.
Job Summary Performs the full range of duties associated with certification and processing of student applications for Veterans Administration (VA) educational benefits in accordance with all applicable legal requirements and guidelines; serves as the VA School Certifying Official with responsibility for all compliance activities on behalf of the District; participates in hiring, schedules and oversees the work of assigned VA student workers; plans and implements a variety of on‑ and off‑campus activities and events;
serves as liaison for Veterans Services programs with the VA, the District and students.
Distinguishing Characteristics
The Veterans Services Specialist is distinguished from other enrollment and financial aid support classifications by its responsibility for ensuring the legal compliance of providing VA educational benefits to applicants to Palomar College and students.
Essential Functions
Serves as the VA School Certifying Official responsible for the District’s compliance with all VA regulations outlined in the VA Certifying Official Handbook; attends regular meetings and conferences to receive updated training and information pertaining to VA regulations and policies and procedures; consults with VA officials and other colleges’ Certifying Officials for assistance with regulations and procedures for resolution of complex problems.Prepares, hosts and conducts annual Compliance Surveys with auditors from the Department of Veterans Affairs and the California State Approving Agency including verifying student transcript evaluations, current major declarations and education plans; billing to the VA of tuition and fees; grade reporting for all VA‑certified courses; VA‑mandated academic probation and dismissal; applicable District catalog information; internal policies and procedures; and VA work study students’ contracts, duties/responsibilities, schedules and timecards.Provides technical information and assistance to students and staff regarding VA benefits, enrollment, fees and other applicable information; provides guidance to students in correct procedures for completion of forms, applications, VA processes and enrollment; explains applications, requirements and restrictions; refers students to other areas of Student Services as appropriate.Reviews applications and other information and certifies student enrollment status for VA benefits; determines appropriate VA educational program and eligibility and provides necessary forms; reviews completed forms for accuracy and completeness; reviews and processes student certifications, unit changes, and VA paperwork related to educational benefits.Monitors students’ enrollment and course completion to ensure compliance with educational plans developed by academic counselors and VA requirements; implements requests to Evaluations and Records for Prior Credit Evaluation (PCE) of all academic transcripts from other colleges.Monitors grades for VA students; prepares correspondence for end‑of‑term communications, monitors responses and adjusts certifications as necessary; tracks, updates and monitors VA student status regarding priority enrollment status.Monitors all incoming payments made by the Department of Veterans Affairs on behalf of G.I. Bill recipients; adjusts VA certifications determined by financial aid awards; places enrollment blocking services indicators on student accounts who owe the District additional funds; creates and initiates payments of debts owed in compliance with VA, Treasury and VA Debt Management requirements; verifies and initiates refunds to students for over payments of tuition and fees.Coordinates all planning and logistics for events on‑ and off‑campus pertaining to the Veterans Services office or veteran students such as Veterans Day and Memorial Day ceremonies, student orientations, outreach, student workshops, Professional Development…
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