Assistant Director, Payroll & Tax Compliance

Job Opportunities at Texas State University Assistant Director, Payroll & Tax Compliance

Posting/Functional Title Assistant Director, Payroll & Tax Compliance

University Pay Plan Title

University Pay Plan Title Asst Dir, Payroll & Tax Compliance

Location

Location San Marcos

Department

Department Office of Payroll & Tax Compliance

Recruitment Type

Job Type

Job Type Full-Time

Funding Source

Funding Source Permanent

Monthly Salary

Monthly Salary $5,481.00

Job Category

Job Category Exempt

Required Qualifications:

Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Bachelor’s degree in accounting, finance, or a related field.; or equivalent work experience.
• Proven experience in payroll processing, payroll accounting, and/or payroll tax compliance.
• Strong numerical aptitude and attention to detail.
• Proficient in Microsoft Office Suite, particularly Excel.
• Effective communication skills, both written and verbal.

• Knowledge of payroll regulations and compliance requirements.
• Ability to handle sensitive information with integrity and confidentiality.
• Excellent organizational and time management skills.

Job Description

A Payroll Assistant Director oversees the payroll department’s daily operations, ensuring accurate and timely payment to employees while maintaining compliance with federal, state, and local regulations. This role involves managing payroll accounting processes, including ledger entries, reconciliations, and financial reporting, as well as supporting internal and external audits. The Payroll Assistant Director responds to employee inquiries, assists with system upgrades and process improvements, and helps develop and implement payroll policies and procedures.

Strong organizational, analytical, and communication skills are essential, along with a thorough understanding of payroll systems and regulations.

Job Duties

• Oversee the entire payroll process ensuring timely payment to employees and complying with all applicable payroll regulations at the federal, state, and local level.
• Manage the payroll accounting processes, including ledger entries, reconciliations, and record-keeping ensuring accurate financial reporting.
• Manage Payroll Over payments:
  Identify, reconcile, collect, deposit, and account for employee claims.
• Responsible for the Texas Comptroller Multivendor Reimbursements & HRIS and ensure all transactions via USAS are made accurately and in compliance with state guidelines.
• Approve payments to third-party payroll vendors.
• Maintain accurate payroll records and employee data for reporting purposes.
• Prepare and submit payroll reports for management and regulatory compliance.
• Provide support for internal and external audits related to payroll.
• Prepare and file accurate and timely payroll tax returns (federal, state, local).
• Respond to employee inquiries and assist in payroll-related matters.
• Assist with year-end processing and the distribution of W-2 and 1042‑S forms.
• Collaborate with HR, Budget, IT and finance teams to streamline payroll processes and improve efficiency.
• Analyze business processes and identify opportunities for improvement. Develop and implement strategies to enhance operational efficiency and effectiveness.
• Assist in system upgrades and process improvements working closely with cross-functional teams.
• Assist in the development and implementation of payroll policies and procedures.
• Provide administrative support for various payroll projects.
• Stay current with payroll best practices, and laws and regulations to ensure compliance.
• Maintain the Payroll Office website.

Job Open Date 07/02/2025

Job Close Date (posting closes at midnight)

Open Until Filled Yes

Normal Work Days

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Posting Notices

You will be required to electronically attach a resume., You will be required to electronically attach a list of references.

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status,…