Senior Administrative Assistant

Posting Number: 2026206

Posting / Functional Title

Senior Administrative Assistant

University Pay Plan Title

Sr Admin Asst

Location

San Marcos

Department

Institutional Compliance

Recruitment Type

Open Recruiting

Job Type

Full‑Time

Funding Source

Permanent

Monthly Salary

$4,166.67

Job Category

Non‑Exempt

Required Qualifications

• High school diploma
• Minimum of 2 years of experience in administrative support work
• Ability to organize, manage, and prioritize deadlines and projects
• Experience with fiscal and/or budget management
• Advanced level experience using Microsoft Office Suite
• Ability to develop and maintain accurate and comprehensive, confidential records and files
• Ability to coordinate a variety of work activities and work as part of a team

Preferred Qualifications

• Bachelor’s degree with Administrative Assistant experience
• Three years of experience in secretarial or administrative support work
• Experience as an administrative assistant in a higher education setting
• Knowledge of Equal Opportunity and Title IX

Job Description

Responsible for providing administrative officers with assistance regarding administrative matters.

Job Duties

• Responsible for organizing and tracking all case correspondence, maintaining confidential files, tracking case timelines, drafting responses for open records request, and preparing quarterly and annual reports.
• General administrative responsibilities:
  Open Office and serves as front line reception in highly professional manner. Answer multi-line phone, screen calls, take and deliver detailed messages, maintains the office and Director’s calendars, organizes trainings, and schedules meetings.
• Addresses and resolves routine problems with the business or academic unit; apply internal and external policies and procedures during the resolution of problems.
• Create routine correspondence (i.e., letters, emails, etc).
• Utilize technology to develop, enhance, and maintain web sites, reporting programs and applications.
• Assist with creating training content, departmental marketing, and promotional materials, and coordinating awareness campaigns.

Job Open Date

12/17/2025

Job Close Date (posting closes at midnight)

01/09/2026

Open Until Filled

No

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Legal and Required Notices

Texas State University is committed to a policy of non‑discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work‑life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family‑friendly resources to support your personal well‑being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.
Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

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