Administrative Assistant II
Listed on 2025-12-31
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Administrative/Clerical
Office Administrator/ Coordinator
2025711
Posting/Functional Title:Administrative Assistant II
University Pay Plan Title:Administrative Assistant II
Location:San Marcos
Department:Office of Financial Aid and Scholarships
Recruitment Type:Open Recruiting
Job Type:Full-Time
Funding Source:Permanent
Monthly Salary:$3,173.00
Job Category :Non-Exempt
Required Qualifications:Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:
- High School Diploma
- Administrative or office support experience required (higher ed experience preferred)
- Proficient in Microsoft Office (Word, Excel, Outlook, Visio)
- Strong organizational and written and verbal communication skills
- Ability to manage competing priorities with accuracy and professionalism.
- Composition and Proofreading Skills
- Interpersonal Skills
- Bilingual (Spanish)
- Customer Service Skills
- Teamwork Skills
- Critical Thinking and Problem Solving Skills
- Vyond Experience
- Dynamic Forms Experience
- Adobe Experience
- Initiative
- Ability to Work Under Pressure
- Ability to Work Independently
We are seeking an Administrative Assistant to provide essential support to our department’s daily operations. This role is responsible for answering phones, greeting visitors, managing mail, scheduling meetings, maintaining records, and creating purchase orders and reconciling accounts, event planning, and creating travel requests and expense reports. The successful candidate will be highly organized with attention to detail, professional, and able to manage multiple priorities in a fast-paced environment.
JobDuties:
- Answer and manage the administrative phone line, greet guests, and manage incoming/outgoing mail.
- Management group and staff liaison.
- Organize schedules, calendars, meetings, and events.
- Draft and proofread correspondence, forms, presentations, and reports.
- Process travel requests and expenses reports, purchasing of supplies, and monthly account reconciliations.
- Manages the distribution of financial aid appeals, monitors due dates of all assignments and projects.
- Provide recommendations to improve efficiency and support team collaboration.
Additional Information
Occasional overnight travel and work beyond normal 8-5 business hours may be required. Candidate is required to demonstrate how they meet the required qualifications through their past work experience.
08/26/2025
Job Close Date (posting closes at midnight):09/03/2025
Open Until Filled:No
Normal Work Days:Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start:8:00AM
Normal Work Hours End:5:00PM
Legal and Required Notices:Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://(Use the "Apply for this Job" box below)..html
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