Senior Administrative Assistant

Required Qualifications:

Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High school diploma or GED .
• At least four (4) years of progressively responsible administrative support experience.
• At least two (2) years providing direct support to senior leaders, executives, or managers.
• Experience coordinating complex calendars, meetings, and multiple competing priorities.
• Experience preparing, editing, and proofreading professional correspondence, reports, and presentations.
• Experience handling confidential and sensitive information with discretion and professionalism.
• Experience supporting financial and/or human resources administrative processes, including purchasing, travel, budgeting, or personnel documentation.

• Associate’s or Bachelor’s degree.
• Experience providing executive-level administrative support in higher education, government, or a similarly complex organization.
• Experience using enterprise software systems that support business operations, such as financial, human resources, records management, scheduling, or related functions.
• Experience coordinating projects, events, committees, or special initiatives involving multiple stakeholders.
• Experience using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and the ability to learn and adapt to new software systems and technologies.
• Demonstrated ability to build effective working relationships and communicate professionally with diverse stakeholders.
• Demonstrated organizational, time management, and customer service skills with exceptional attention to detail.
• Ability to work independently, exercise sound judgment, and proactively resolve issues in a fast-paced environment.

The Senior Administrative Assistant provides comprehensive executive-level administrative support to multiple Associate Vice Presidents within the Division of Student Success. Serving as a strategic partner, this position manages executives’ calendars, coordinates administrative operations, supports budget and personnel processes, and facilitates effective communication across the division and university. The role requires exceptional organizational skills, professionalism, discretion, and independent judgment in handling sensitive information and competing priorities.

The Senior Administrative Assistant proactively anticipates executive needs, resolves operational challenges, improves processes, and ensures timely completion of executive priorities.

• Manage complex calendars for Associate Vice Presidents, prioritizing competing demands and ensuring the effective use of executive time.
• Coordinate executive meetings, travel, conferences, and related logistics while anticipating needs and resolving scheduling challenges.
• Prepare agendas, briefing materials, reports, and supporting documentation for meetings, events, and executive decision-making.
• Monitor executive priorities, commitments, deadlines, and action items to ensure timely follow‑through.
• Exercise independent judgment in managing communications, requests, and matters requiring executive attention.
• Support executive initiatives and special projects through coordination, follow‑up, and stakeholder engagement.

• Draft, edit, proofread, and distribute executive correspondence, reports, presentations, policies, memoranda, and other official communications.
• Coordinate executive and divisional meetings by scheduling participants, preparing materials, documenting outcomes, and tracking action items.
• Develop, maintain, and improve administrative…