Administrative Assistant II -TXST Global Job San Marcos area,Texas USA,Administrative/Clerical

Posting Number:

2027121

Posting/Functional

Title:

Administrative Assistant II
-TXST Global

University Pay Plan

Title:

Administrative Assistant II

Location:

San Marcos

Department:

School of Health Administration

Recruitment Type:

Open Recruiting

Job Type:

Full-Time

Funding Source:

Permanent

Monthly Salary:

$3,255-$3,343.55

Job Category :

Non-Exempt

Required Qualifications:

Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Experience with Microsoft Office 365:
Word, Excel, Outlook, PowerPoint, Teams and SharePoint.
Experience interacting courteously with others in person and over telephone.
Demonstrate ability to read and follow instructions
Demonstrate ability to prepare clear, concise and grammatically correct letters/ memos, emails.
Experience working as a team member.
Able to multitask, organize, and prioritize responsibilities

Preferred Qualifications:

Prior Administrative Assistant experience with supporting multiple online programs.
Experience navigating and developing courses in Canvas and using student information systems, such as Banner, to support academic and administrative operations.
Demonstrate strong organizational, multitasking, and time-management skills, with the ability to prioritize responsibilities, manage challenging situations, meet multiple deadlines, and adapt to interruptions in a fast-paced environment while working effectively both independently and as part of a team.
Proficient with Microsoft Office 365 including Outlook, Word, Excel, PowerPoint, SharePoint and generative AI programs.
Experience with software such as SAP, GATO, Calico
Experience using website/online social media platforms (Facebook, Linked In, Twitter, Instagram)

Job Description:

The Administrative Assistant II plays an important role in supporting the daily operations of the School of Health Administration at Texas State University, with a primary focus on supporting the School’s online programs. This position provides administrative and clerical support to faculty, staff, and program leadership while helping ensure efficient operations and a positive experience for students. The ideal candidate is organized, detail-oriented, proactive, and committed to providing excellent service.

This is an in-person position based at the Texas State University campus in San Marcos, Texas.

Job Duties:

Provide general administrative support to SOHA faculty and students.
Maintain a professional office environment and represent the School of Health Administration with professionalism when interacting with the Dean’s Office and other high-level offices across the university.
Answer and screen telephone calls, transfer calls or take messages as appropriate, direct inquiries to the appropriate offices, and provide information regarding admission requirements for the School of Health Administration’s programs.
Perform general office and administrative duties to support the daily operations of the School of Health Administration, including managing keys, submitting work orders and purchase orders, processing payments, running errands, faxing and copying documents, preparing outgoing mail, ordering office supplies, composing, typing, and proofreading correspondence and other documents, maintaining databases and reports, organizing paper and electronic files in accordance with records retention policies.
Create and process travel applications and reimbursements for program chair, faculty, staff and students.
Assist with monitoring department accounts and reconcile expenditures monthly.
Assist with website design and maintenance.
Assist with mainlining Electronic Bulletin Board.
Assist in the preparation of various activities and events.
Perform other duties as assigned
May be asked to…