Billing Specialist and Office Manager

Full-time, on-site

Anderlini & McSweeney LLP is a small boutique law firm in San Mateo. We're looking for an organized, dependable operations professional to keep the office running smoothly and own the firm's billing and bookkeeping. You'll report to with the Managing Partner and be a go-to resource for our attorneys and staff.

• Entering attorneys billable time in Sage Time Slips on a weekly basis
• Prepare billing worksheets at the end of the month
• Prepare and send out billing to clients at the beginning of the month
• Accounts payable
• Accounts receivable
• Payroll
• Reconciling of bank and credit card statements at EOM.
• Prepare 1099s and W-2s
• Review time entries and slips, and prepare pre-bills for attorney review
• Apply attorney markups and write-downs to finalize invoices
• Apply trust funds to client invoices and maintain trust account records
• Post client payments and monitor A/R aging reports
• Follow up on outstanding balances and resolve billing discrepancies, including insurance carrier short-pays
• Maintain the general ledger and prepare monthly financial reports

• Some HR duties, including hiring and onboarding new staff and health benefits
• Track attorney and staff schedules and time off
• Manage outside vendors and contracts
• Liaison between property manager, IT and vendors and firm
• Update firm website as needed
• Screen resumes, conduct candidate interviews, and draft job postings

• 3+ years of law firm billing or bookkeeping experience.
• Hands-on experience with Sage Timeslips and Quick Books (Clio or other legal billing software is a plus).
• Understanding of trust accounting and legal billing practices.
• Experience with payroll and basic HR administration.
• Strong attention to detail and discretion with confidential information.
• Comfortable wearing many hats in a small office where no two days look the same.