Project Event Coordinator
Listed on 2025-12-01
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Administrative/Clerical
Office Administrator/ Coordinator, Data Entry
Partnering with companies and candidates to support HR, Payroll and Admin hiring!
Are you an organized, proactive Project Coordinator with hands-on Asana and Salesforce experience? Do you thrive in fast-paced environments and enjoy being at the center of project operations and event planning?
Join a mission-driven Project Management team supporting a high-profile Forum happening in early 2026
!
This hybrid role requires in-person availability in both Palo Alto and San Francisco throughout the engagement. (The company is moving in late 2025)
Contract details- Contract Duration: 4+ Months
- Start Date:
Early September - Location:
Hybrid – must be able to work in Palo Alto and San Francisco - Compensation:
Up to $40/hr
MUST have used project management tools such as Asana or — this is a requirement!
As a key team member, you ll help coordinate complex projects, support event planning, and ensure smooth communication and task tracking across the Project Event Management Team using Asana and Salesforce
.
- Track deliverables, timelines, and dependencies in Asana
- Support project managers with status updates and risk identification
- Maintain project documentation and knowledge sharing systems
- Prep agendas, presentations, and reports for key meetings
- Take notes and assign action items using project tools
- Manage internal and external scheduling logistics
- Support inbox management and digital filing
- Keep Salesforce records up to date: contacts, meetings, campaigns
- Align data across spreadsheets, CRM, and project systems
- Support internal communications and templates (e.g., visa letters)
- Assist with internal events and logistics for a major 2026 Forum
- Help teams stay aligned and prepared through every event phase
- Strong experience with Asana and Salesforce
- Exceptional organizational and communication skills
- Proven ability to manage multiple priorities and meet deadlines
- Tech-savvy and detail-oriented, with a collaborative mindset
- Ability to work independently and maintain confidentiality
- Background in fast-paced, mission-driven, or nonprofit environments
- Experience in administrative coordination, operations, or events
- Mid-Senior level
- Full-time
- Administrative
- Philanthropic Fundraising Services
- Non-profit Organizations
- Software Development
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